Senior Executive Assistant to CSO/COO — Hybrid + Equity

Vaxcyte, Inc.; San Diego (CA); Hybrid; USD 126,000 - 148,000; Full time

Job summary

Vaxcyte, Inc. in San Carlos, CA is seeking an experienced Executive Assistant to support the Chief Scientific Officer and Chief Operating Officer.

The role demands a proactive, highly organized professional who can manage complex calendars, coordinate domestic and international travel, and act as a central point of contact for the leadership team. You will partner with the CSO/COO Chief of Staff, prepare materials, track action items, and help drive efficient operations across the executive

Qualifications

• Bachelor’s degree required; 10+ years in admin roles supporting C-level executives preferred.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint) with strong calendar and travel management.
• Excellent written and verbal communication; ability to interact with diverse stakeholders.

Responsibilities

• Provide high-level administrative and strategic support to CSO/COO and leadership team.
• Manage complex calendars and scheduling; resolve conflicts and prep for engagements.
• Coordinate leadership meetings, agendas, materials, follow-ups, and action items.
• Arrange domestic and international travel and handle expense reporting.
• Serve as central point of contact between executive and stakeholders; ensure timely communication.
• Support team operations, meetings, events, and cross-functional initiatives.
• Coordinate special projects and provide cross-functional collaboration.
• Represent executives professionally and maintain discretion with sensitive information.

Skills

Executive support

Calendar management

Travel planning

Cross-functional collaboration

Problem solving

Communication skills

Education

Bachelor’s Degree

Tools

MS Office

PowerPoint

Travel booking tools

Job description

Vaxcyte, Inc. in San Carlos, CA is seeking an experienced Executive Assistant to support the Chief Scientific Officer and Chief Operating Officer.

The role demands a proactive, highly organized professional who can manage complex calendars, coordinate domestic and international travel, and act as a central point of contact for the leadership team. You will partner with the CSO/COO Chief of Staff, prepare materials, track action items, and help drive efficient operations across the executive