Strategic Executive Assistant to Chief of Staff

MedElite; Florida; Vor Ort; USD 75.000 - 80.000; Vollzeit

Benefits dieser Stelle

Health

Vision

Company-Sponsored Life Insurance

401K

Short and Long-term Disability

Paid Time Off

Zusammenfassung

MedElite is seeking a detail-oriented Executive Assistant to support our healthcare leadership team in Florida or New York. This role focuses on calendar management, deadlines, and critical task follow-through, with 3–5 years of administrative experience preferred.

You will coordinate complex scheduling, prepare materials, and maintain organized files while communicating clearly with providers, staff, and partners.

Qualifikationen

• 3–5 years of experience in administrative, coordinator, or support roles, preferably in healthcare.
• Exceptional organizational skills and attention to detail.
• Strong time management with multiple priorities.
• Proficient in Google Workspace and Microsoft Office Suite.
• Excellent written and verbal communication.
• Discretion and professionalism with confidential information.
• Self-starter with proactive follow-through.

Aufgaben

• Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations
• Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups
• Track action items and deadlines from meetings to ensure follow-through and accountability
• Support preparation of meeting materials and presentations
• Maintain organized filing systems for sensitive documents and correspondence
• Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders
• Serve as a liaison between departments and providers to streamline coordination and communication
• Provide general administrative support, including data entry, document management, and special projects

Kenntnisse

Schedule coordination

Executive support

Communication

Time management

Attention to detail

Tools

Google Workspace

Microsoft Office Suite

Jobbeschreibung

MedElite is seeking a detail-oriented Executive Assistant to support our healthcare leadership team in Florida or New York. This role focuses on calendar management, deadlines, and critical task follow-through, with 3–5 years of administrative experience preferred.

You will coordinate complex scheduling, prepare materials, and maintain organized files while communicating clearly with providers, staff, and partners.