Healthcare Executive Assistant to Leadership

Equiliem; New York (NY); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem in New York, NY is seeking an Executive Administrative Assistant to provide high-level administrative and organizational support within a healthcare and clinical environment. You will assist department leadership with scheduling, correspondence, meetings, and documentation, while handling sensitive information with discretion.

The role requires excellent written and verbal communication, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Experience managing calendars, coordinating schedules, and preparing professional correspondence.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to handle sensitive and confidential information professionally.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to work effectively with leadership, clinical professionals, administrative staff, and other stakeholders.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling for department leadership and staff.
• Coordinate meetings, prepare materials, and take and distribute meeting minutes.
• Draft, review, route, and maintain correspondence, reports, and other departmental documents.
• Monitor incoming communications and direct requests to the appropriate staff members.
• Maintain organized electronic and paper files, records, and confidential information.
• Assist with maintaining appropriate departmental and administrative coverage.
• Provide administrative support for quality management and organizational initiatives.
• Assist with meeting preparation and documentation related to regulatory and accreditation activities.
• Coordinate communication among administrative, clinical, and other internal departments.
• Support administrative processes related to patient admissions and discharges as needed.
• Prepare reports, spreadsheets, presentations, and other documents using Microsoft Office.
• Perform general administrative duties and special projects as assigned.

Skills

Organization

Time management

Communication

Calendar management

Professional correspondence

Attention to detail

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Equiliem in New York, NY is seeking an Executive Administrative Assistant to provide high-level administrative and organizational support within a healthcare and clinical environment. You will assist department leadership with scheduling, correspondence, meetings, and documentation, while handling sensitive information with discretion.

The role requires excellent written and verbal communication, strong organizational skills, and proficiency with Microsoft Office.