Strategic Executive Assistant to Chief & Council

Whitefish River First Nation; United States; On-site; USD 37,000 - 45,000; Full time

Job summary

Whitefish River First Nation is seeking an organized Executive Assistant to Chief and Council to provide high-level administrative support. You will help manage calendars, prepare reports, and coordinate meetings, ensuring confidentiality and efficient operation of leadership tasks.

The role requires strong communication, organizational skills, and the ability to handle sensitive information with discretion.

Qualifications

• Post-secondary diploma or degree in Business Administration, Indigenous Governance, or a related field.
• 3-5 years of administrative experience, preferably in Indigenous governance or public administration.
• Excellent office management skills, including calendar management, time management skills, and the ability to meet critical and irregular deadlines.
• Strong decision-making and proactive approach to problem-solving.
• Advanced level of proficiency in Microsoft Suite applications.
• Advanced level of proficiency in WebEx/ZOOM/Teams is an asset.
• Experience in a municipal government setting is an asset.

Responsibilities

• Participates in development and implementation of goals, objectives, policies, and procedures for the WRFN Council.
• Establishes recording, tracking, and reminder systems for Chief & Council tasks and communicates information to staff.
• Schedules and confirms Chief & Council appointments and maintains electronic calendars.
• Screens calls from membership, the public, and organizations and refers to staff or Council.
• Arranges travel and accommodations for Chief & Council, including honoraria.
• Liaises with staff, community members, and organizations on behalf of Chief & Council to discuss issues and actions.

Skills

Calendar management

Time management

Communication

Confidentiality

Decision making

Education

Post-secondary diploma or degree in Business Administration, Indigenous Governance, or related field

Tools

Microsoft Office Suite

WebEx/Zoom/Teams

Job description

Whitefish River First Nation is seeking an organized Executive Assistant to Chief and Council to provide high-level administrative support. You will help manage calendars, prepare reports, and coordinate meetings, ensuring confidentiality and efficient operation of leadership tasks.

The role requires strong communication, organizational skills, and the ability to handle sensitive information with discretion.