Senior Executive Assistant to the Council

Pawnee Nation of Oklahoma; Pawnee (OK); On-site; USD 42,000 - 62,000; Full time

Job summary

Pawnee Nation of Oklahoma is seeking an Executive Assistant to provide high-level administrative support to the Pawnee Business Council under the Executive Director. The role includes minutes, meeting packets, calendar management, travel arrangements, and documentation archiving.

The successful candidate will handle correspondence, purchasing docs, and coordination with tribal departments and external agencies, while maintaining confidentiality and ensuring timely communication.

Qualifications

• Associate’s degree or equivalent training in business/admin fields.
• Minimum two years in progressively responsible administrative roles and at least four years in tribal programs.

Responsibilities

• Record, transcribe, and prepare minutes for Pawnee Business Council meetings.
• Prepare and compile meeting packets for the Council, Committees, and Commissions.
• Maintain the calendar and travel arrangements for the Council members.
• Create and maintain accurate hard copy and electronic files and archives.
• Process program paperwork using Microix (purchase reqs, invoices, travel documents).
• Assist with review/formatting of draft legislation and policy documents; track resolutions.

Skills

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Adobe

Typing 40 wpm

Education

Associate’s Degree in Business Administration or related field

Vo‑Tech training in Clerical Office Management or Administrative Assistance/Secretarial Science

Tools

Microix software

Driver's license

Job description

Pawnee Nation of Oklahoma is seeking an Executive Assistant to provide high-level administrative support to the Pawnee Business Council under the Executive Director. The role includes minutes, meeting packets, calendar management, travel arrangements, and documentation archiving.

The successful candidate will handle correspondence, purchasing docs, and coordination with tribal departments and external agencies, while maintaining confidentiality and ensuring timely communication.