Executive Assistant (Full-Time)

Rappahannock Tribe; Virginia; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan

Job summary

The Rappahannock Tribe is seeking an Executive Assistant to support the Chief and Executive Team with high-level administrative tasks, calendar management, and coordination with Tribal Council, staff, and partners. This is a high-visibility role requiring discretion with confidential information and strong organizational skills.

You will arrange travel, prepare briefings and bios, draft letters and resolutions, and help manage ongoing projects and events.

Responsibilities

• Work directly with the Chief to provide support to all aspects of the Chief’s daily activities.
• Manage the Chief’s day-to-day calendar and scheduling across multiple meetings.
• Review, prioritize, and respond to emails and phone calls.
• Read and route correspondence to the appropriate recipients.
• Plan and schedule meetings, conferences, and teleconferences across platforms.
• Coordinate travel arrangements, prepare briefings and bios for the Chief.
• Assist with partner outreach and development initiatives as directed.
• Coordinate across departments to ensure timely communications and task completion.
• Draft letters, tribal resolutions, and other official documents.
• Develop and maintain accurate files and records for the executive office.
• Provide on-site logistical support for executive meetings and events.
• Arrange catering and technical support for on-site and off-site meetings.

Job description

Reporting to the Chief, the Executive Assistant provides high-level administrative support and assists with operations and special projects. This position serves as a liaison to the Tribal Council and staff. It is a high-visibility position and will have significant interaction with government leaders, major foundations, partner organizations, donors, vendors, and tribal citizens. The Executive Assistant will handle confidential and sensitive information daily with respect and trusted care. The Executive Assistant handles a wide variety of activities that support the goals and mission of the Tribe and exemplifies the staff core values of Unity and Commitment. While this role will primarily be at the disposal of the Chief, Council, and other members of the Executive Team, the Executive Assistant will assist directors, other staff, and tribal members as directed.

Key Responsibilities

• Work directly with the Chief to provide support to all aspects of the Chief’s daily
• Manage the Chief’s day-to-day calendar and various
• Review, prioritize, and respond to emails and phone
• Read and route correspondence to the appropriate
• Plan and schedule meetings, conferences, teleconferences, speaking engagements, and be technologically efficient across multiple platforms.
• Handle all travel arrangements, coordination, briefings, providing bios, and travel with the Chief to attend meetings, conferences, speaking engagements, board meetings, and other events as needed.
• Assist with partner outreach/development initiatives, as directed by the
• Coordinate across organizational departments to ensure communications and completion of assigned tasks.
• Draft letters, tribal resolutions, and other documents and correspondence as
• Develop and maintain accurate files and records as required to support the executive office.
• Assist Executive Office staff with administrative tasks, develop presentations, and support special projects.
• Provide on-site logistical support for Executive meetings, including face-to-face Council meetings, and all other events.
• Source facilities, set up event spaces, and arrange catering and technical support for on-site and off-site meetings.

Location:

5036 Indian Neck Rd, Indian Neck, VA 23148

Compensation:

Compensation commensurate with experience. Benefits include medical, dental, vision, paid time off, and retirement.

The mission of the Tribe is to preserve Rappahannock culture, social structures, and political structures while educating the public on the rich contributions that Rappahannocks have made and continue to make to Virginia and the Nation.

INDIAN PREFERENCE NOTICE:

Qualified Native Americans will be given preference in employment as required by the Indian Self-Determination and Education Assistance Act (25 U.S. 450, ET. Seq), including other relevant laws.

In accordance with Title VII of the 1984 Civil Rights Act, Sections 701(b) and 703(1), preference in filling all vacancies may be given to qualified American Indian candidates. In other than the preceding situations, the Rappahannock Tribe is an Equal Opportunity Employer (EOE).

The Rappahannock Tribe is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Rappahannock Tribe makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, contact [e-mail]