Executive Assistant to the Chief and Council

Whitefish River First Nation; United States; On-site; USD 37,000 - 45,000; Full time

Job summary

Whitefish River First Nation is seeking an organized Executive Assistant to Chief and Council to provide high-level administrative support. You will help manage calendars, prepare reports, and coordinate meetings, ensuring confidentiality and efficient operation of leadership tasks.

The role requires strong communication, organizational skills, and the ability to handle sensitive information with discretion.

Qualifications

• Post-secondary diploma or degree in Business Administration, Indigenous Governance, or a related field.
• 3-5 years of administrative experience, preferably in Indigenous governance or public administration.
• Excellent office management skills, including calendar management, time management skills, and the ability to meet critical and irregular deadlines.
• Strong decision-making and proactive approach to problem-solving.
• Advanced level of proficiency in Microsoft Suite applications.
• Advanced level of proficiency in WebEx/ZOOM/Teams is an asset.
• Experience in a municipal government setting is an asset.

Responsibilities

• Participates in development and implementation of goals, objectives, policies, and procedures for the WRFN Council.
• Establishes recording, tracking, and reminder systems for Chief & Council tasks and communicates information to staff.
• Schedules and confirms Chief & Council appointments and maintains electronic calendars.
• Screens calls from membership, the public, and organizations and refers to staff or Council.
• Arranges travel and accommodations for Chief & Council, including honoraria.
• Liaises with staff, community members, and organizations on behalf of Chief & Council to discuss issues and actions.

Skills

Calendar management

Time management

Communication

Confidentiality

Decision making

Education

Post-secondary diploma or degree in Business Administration, Indigenous Governance, or related field

Tools

Microsoft Office Suite

WebEx/Zoom/Teams

Job description

Executive Assistant to the Chief and Council

Employment Type: Fulltime

Salary Range: $52,160 to $62,280 per year

(Subject to education and/or experience or a combination of both)

Position Summary:

We are seeking an organized individual to fulfill the roles and responsibilities for the position of Executive Assistant to the Chief and Council. The Executive Assistant, under the direction of the Band Manager, will assist by providing a wide range of executive support functions to Chief and Council.

Functions may include, but not limited to, reporting on various data, preparing reports and correspondence, communicating with a variety of internal and external contacts, screening and directing calls, as well as coordinating meetings, conferences and other activities. The individual will have strong communication, organizational and time management skills, as well as the ability to maintain high confidentiality.

Key Responsibilities:

• Participates in the development and implementation of the goals, objectives, policies, and procedures of the WRFN Council.


• Establishes recording, tracking, and reminder systems for regular Chief & Council tasks, appointments, meetings, and deadlines on a weekly, bi-weekly, and monthly basis and communicates relevant information to other staff.


• Schedules and confirms appointments and special meetings of Chief & Council and maintains Chief & Council electronic calendars.


• Review and screen incoming calls from the Nations' membership, the general public, and business organizations, and refer to appropriate staff or to the Council’s attention.


• Arrange travel and accommodations for Chief & Council, including honoraria.


• At the direction of Chief & Council, meets and/or liaises with staff, community members, special interest groups (Legal, PTOs), and other government and non-government organizations on behalf of Chief & Council to discuss issues and recommend various courses of action.

Qualifications:

• Post-secondary diploma or degree in Business Administration, Indigenous Governance, or a related field.


• 3-5 years of administrative experience, preferably in Indigenous governance or public administration.


• Excellent office management skills, including calendar management, time management skills, and the ability to meet critical and irregular deadlines.


• Strong decision-making and proactive approach to problem-solving.


• Advanced level of proficiency in Microsoft Suite applications.


• Advanced level of proficiency in WebEx/ZOOM/Teams is an asset.


• Experience in a municipal government setting is an asset.

**Upon hire, the successful candidate must submit a Police Criminal Reference Check. **

The deadline for applications is November 13, 2026 at NOON

17-A Rainbow Ridge Road, P.O. Box 188; Birch Island, ON P0P1A0

At Whitefish River First Nation, we value diversity and inclusion. Miigwetch to all who apply; however, only those applicants selected for an interview will be contacted.