Strategic Executive Assistant to CEO

Prairie Island CBH Inc; Hastings (MN); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k) retirement plan with employer &

Paid time off (PTO)

Job summary

Prairie Island CBH, Inc. in Welch, Minnesota, is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO.

The role involves managing calendars, coordinating travel, drafting communications, and ensuring confidentiality while supporting senior leadership and finance teams. The ideal candidate will have 4+ years in executive support, strong organizational skills, and proficiency with Microsoft Office and SharePoint.

Qualifications

• Minimum of four (4) years of executive assistant or senior-level administrative experience, including direct support to a CEO or senior executive.
• Demonstrated experience managing complex calendars, competing priorities, executive communications, and confidential information.
• Strong organizational skills with the ability to manage multiple assignments and deadlines independently.
• Excellent written and verbal communication skills, including professional correspondence, research, proofreading, and document preparation.
• Proven ability to assess information, verify sources, and prepare accurate executive reports and presentations.
• Strong interpersonal skills with the ability to establish respectful and professional relationships across all organizational levels.

Responsibilities

• Manage and maintain the CEO's calendar, coordinate appointments, prioritize meeting requests, and resolve scheduling conflicts.
• Protect time for executive preparation, strategic planning, focused work, and business travel.
• Review, organize, and manage executive email and correspondence as authorized, identifying urgent matters and directing requests to appropriate personnel.
• Draft professional correspondence, communications, and responses on behalf of the CEO as requested.
• Anticipate upcoming priorities, gather necessary information, and maintain visibility of deadlines, commitments, and outstanding action items.
• Serve as a professional point of contact for employees, Board members, Tribal leadership, Community members, legal counsel, and external business partners as authorized.
• Maintain professional relationships while ensuring the CEO's time and priorities are appropriately managed.
• Coordinate executive leadership, Board, and Tribal Council meetings as directed, including scheduling, logistics, agendas, presentations, and supporting documentation.
• Prepare and distribute meeting materials in advance to allow adequate review and preparation.
• Attend meetings as requested, document key decisions, record action items, and coordinate follow-up with responsible individuals.
• Track executive projects, departmental requests, and assigned initiatives to ensure deadlines and deliverables are met.
• Gather departmental updates, identify potential delays, and elevate matters requiring executive attention.
• Conduct research related to business operations, organizational initiatives, and executive decision-making using reliable sources.
• Verify information and prepare accurate reports, summaries, presentations, correspondence, and other business documents.
• Review and proofread materials for accuracy, completeness, and professionalism before obtaining necessary approvals and distributing information.
• Coordinate executive business travel, including transportation, accommodations, itineraries, reservations, and meeting arrangements.
• Organize travel receipts, expense reports, and supporting documentation in accordance with company procedures.
• Maintain organized executive records, electronic files, and SharePoint document libraries.
• Establish and maintain consistent document naming conventions, folder structures, version control, and document retrieval processes.
• Monitor document reviews, approvals, and signature requirements.
• Ensure confidential records are maintained securely and accessed only by authorized personnel.
• Follow Tribal protocols, established approval procedures, and company confidentiality requirements.
• Perform additional executive administrative duties as assigned.

Skills

Calendar management

Executive support

Confidentiality

Written communication

Project coordination

Travel coordination

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Slack

Tools

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Slack

Job description

Prairie Island CBH, Inc. in Welch, Minnesota, is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO.

The role involves managing calendars, coordinating travel, drafting communications, and ensuring confidentiality while supporting senior leadership and finance teams. The ideal candidate will have 4+ years in executive support, strong organizational skills, and proficiency with Microsoft Office and SharePoint.