Executive Assistant to Chief & Council

Rappahannock Tribe; Virginia; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan

Job summary

The Rappahannock Tribe is seeking an Executive Assistant to support the Chief and Executive Team with high-level administrative tasks, calendar management, and coordination with Tribal Council, staff, and partners. This is a high-visibility role requiring discretion with confidential information and strong organizational skills.

You will arrange travel, prepare briefings and bios, draft letters and resolutions, and help manage ongoing projects and events.

Responsibilities

• Work directly with the Chief to provide support to all aspects of the Chief’s daily activities.
• Manage the Chief’s day-to-day calendar and scheduling across multiple meetings.
• Review, prioritize, and respond to emails and phone calls.
• Read and route correspondence to the appropriate recipients.
• Plan and schedule meetings, conferences, and teleconferences across platforms.
• Coordinate travel arrangements, prepare briefings and bios for the Chief.
• Assist with partner outreach and development initiatives as directed.
• Coordinate across departments to ensure timely communications and task completion.
• Draft letters, tribal resolutions, and other official documents.
• Develop and maintain accurate files and records for the executive office.
• Provide on-site logistical support for executive meetings and events.
• Arrange catering and technical support for on-site and off-site meetings.

Job description

The Rappahannock Tribe is seeking an Executive Assistant to support the Chief and Executive Team with high-level administrative tasks, calendar management, and coordination with Tribal Council, staff, and partners. This is a high-visibility role requiring discretion with confidential information and strong organizational skills.

You will arrange travel, prepare briefings and bios, draft letters and resolutions, and help manage ongoing projects and events.