Strategic Executive Assistant to CEO – Startup Pace

Kira Learning, Inc.; Northern, New York (KY, NY); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Equity

Health insurance

Flexible PTO

DoorDash credit

Wellhub Wellness

Dog-friendly office

Job summary

Kira Learning, Inc. is seeking a highly capable Executive Assistant to support the CEO and Co-Founder. You will manage a complex, fast-moving calendar, prioritize time with purpose, and sequence meetings to align with company goals.

This full-time role based in our Tribeca office requires discretion, calm under pressure, and startup experience. You’ll coordinate travel, handle confidential information, and act as gatekeeper for requests, communicating professionally with board members,

Qualifications

• 5+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment.
• Startup or high-growth company experience strongly preferred.
• Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands.
• Strong business judgment and ability to understand how executive time maps to company priorities.
• Highly organized with outstanding attention to detail.
• Professional, clear communicator with strong interpersonal skills.
• Discreet and trustworthy with sensitive information.
• Calm, adaptable, and solutions-oriented under pressure.

Responsibilities

• Manage the CEO's complex calendar with a clear understanding of business priorities and competing demands.
• Sequence meetings strategically to optimize focus, preparation time, and energy.
• Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions.
• Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance.
• Manage travel arrangements, expenses, and administrative workflows with precision.
• Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives.
• Communicate clearly and professionally with board members, investors, partners, and internal stakeholders.
• Handle confidential information with discretion and sound judgment.

Skills

Executive Support

Calendar Management

Prioritization

Stakeholder Communication

Discretion

Startup Experience

Job description

Kira Learning, Inc. is seeking a highly capable Executive Assistant to support the CEO and Co-Founder. You will manage a complex, fast-moving calendar, prioritize time with purpose, and sequence meetings to align with company goals.

This full-time role based in our Tribeca office requires discretion, calm under pressure, and startup experience. You’ll coordinate travel, handle confidential information, and act as gatekeeper for requests, communicating professionally with board members,