Executive Assistant to CEO - Strategic Partner in Startup

Sesame HR; New York (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

401(k) matching

Health, vision, dental coverage

Unlimited PTO

Flexible spending account (FSA)

EAP

Stock options

Job summary

Sesame is seeking a proactive Executive Assistant to support the CEO and Head of Operations in a fast-paced startup environment. You will manage complex calendars, coordinate high-level communications, and ensure smooth operations across teams and partners.

The role requires 10+ years of executive support, exceptional organizational skills, and mastery of Google Workspace and Slack. This in-office position offers flexibility in San Francisco or New York, with comprehensive benefits.

Qualifications

• 10+ years of experience supporting C-suite executives, founders, and senior leadership teams.
• Proven track record of strategic executive support beyond calendar management.
• Ability to anticipate needs, exercise sound judgment, and solve problems independently.
• Outstanding organizational skills with meticulous attention to detail and follow-through.
• Strong interpersonal and communication skills to build rapport across teams and external partners.
• Comfortable operating with ambiguity and rapidly changing priorities.
• Expert user of Google Workspace, Slack, and modern business tools.
• A highly educated background with startup experience preferred.

Responsibilities

• Calendar & scheduling: manage the CEO’s complex calendar and optimize time.
• Meeting preparation: organize materials, draft agendas, anticipate conflicts.
• Executive partnership: partner with leadership to maximize efficiency.
• Communication management: act as primary contact for stakeholders with discretion.
• Travel coordination: plan detailed itineraries and logistics.
• Confidentiality: handle sensitive information with discretion.
• Operational support: collaborate with Office Manager for seamless operations.
• Project assistance: support cross-functional initiatives to drive execution.

Skills

Calendar management

Executive support

Communication

Organizational skills

Travel coordination

Confidentiality

Project management

Cross-functional collaboration

Education

Bachelor’s degree preferred

Tools

Google Workspace

Slack

Job description

Sesame is seeking a proactive Executive Assistant to support the CEO and Head of Operations in a fast-paced startup environment. You will manage complex calendars, coordinate high-level communications, and ensure smooth operations across teams and partners.

The role requires 10+ years of executive support, exceptional organizational skills, and mastery of Google Workspace and Slack. This in-office position offers flexibility in San Francisco or New York, with comprehensive benefits.