Strategic Executive Assistant to CEO (SF Office)

Flow Engineering; San Francisco (CA); On-site; USD 155,000 - 200,000; Full time

Job summary

Flow Engineering in San Francisco seeks an Executive Assistant to support the CEO and leadership team. You will manage the CEO’s complex calendar, prioritize high-impact work, and handle communications with discretion in a fast-paced startup environment.

This in-office role offers exposure to company leadership and the opportunity to contribute to scaling executive operations in a growing company located downtown SF.

Qualifications

• 6+ years of experience as an Executive Assistant supporting senior leaders.
• Exceptional organization and time management skills.
• Strong written and verbal communication abilities.
• Strong judgement and discretion; comfortable with ambiguity and changing priorities.
• High attention to detail with a proactive, problem-solving mindset.
• Tech-savvy and curious about modern tools.

Responsibilities

• Own the CEO’s schedule and priorities: manage a dynamic calendar and prioritize strategically.
• Handle and prioritize emails, calls, and other communications for the CEO; draft responses as needed.
• Create agendas, briefing materials, and talking points for key meetings; capture notes and track follow-ups.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Coordinate travel planning, event coordination, and office logistics; assist with personal tasks as needed.
• Represent the CEO professionally and build strong relationships across the company.

Skills

Executive support

Calendar management

Communication

Discretion

Problem solving

Attention to detail

Tools

Office suite

Job description

Flow Engineering in San Francisco seeks an Executive Assistant to support the CEO and leadership team. You will manage the CEO’s complex calendar, prioritize high-impact work, and handle communications with discretion in a fast-paced startup environment.

This in-office role offers exposure to company leadership and the opportunity to contribute to scaling executive operations in a growing company located downtown SF.