Strategic Executive Assistant to CEO | High-Growth Startup

Flow Engineering, Inc.; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Flow Engineering, Inc. in San Francisco is seeking an Executive Assistant to support the CEO and leadership team. You will manage complex scheduling, prioritize initiatives, and ensure executives stay focused on high-impact work.

This in-office role offers exposure to startup leadership, cross-functional collaboration, and the chance to shape company operations with discretion and strategic thinking. Ideal candidate has 6+ years of experience, exceptional organization, strong communication, and

Qualifications

• 6+ years of experience supporting senior leaders in fast-paced environments.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication.
• High judgement and discretion in ambiguous situations.
• Detail-oriented with proactive problem-solving mindset.
• Tech-savvy and curious about modern tools.

Responsibilities

• Own the CEO’s schedule and priorities; manage calendar and conflicts.
• Handle emails, calls, and correspondence; draft responses as needed.
• Create meeting agendas, briefing materials, and talking points; capture notes.
• Maintain confidentiality and manage sensitive information with discretion.
• Coordinate travel planning, events, and office logistics; handle administrative tasks.
• Represent the CEO professionally and build relationships across the company.

Skills

Calendar Management

Executive Support

Communication

Discretion

Project Coordination

Problem Solving

Tech-savvy

Tools

G Suite

Slack

Job description

Flow Engineering, Inc. in San Francisco is seeking an Executive Assistant to support the CEO and leadership team. You will manage complex scheduling, prioritize initiatives, and ensure executives stay focused on high-impact work.

This in-office role offers exposure to startup leadership, cross-functional collaboration, and the chance to shape company operations with discretion and strategic thinking. Ideal candidate has 6+ years of experience, exceptional organization, strong communication, and