Executive Assistant to CEO — High-Growth, Impact-Driven

flowengineering.com; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Flow is seeking a highly organized Executive Assistant to support the CEO in a fast-paced startup environment. This in-office role in San Francisco, five days a week, offers exposure to company leadership and strategic initiatives, helping scale priorities and maintain focused execution.

You will own the CEO’s schedule, draft communications, coordinate travel, and ensure confidentiality while representing Flow across the organization with professionalism.

Qualifications

• 6+ years of executive assistant experience supporting senior leaders in fast-paced environments.
• Exceptional organizational and time management abilities.
• Excellent written and verbal communication skills.
• Discretion, sound judgement, and comfort with ambiguity.

Responsibilities

• Own the CEO's schedule and priorities with proactive calendar management.
• Prepare agendas, briefing materials, and talking points for meetings.
• Draft, route, and prioritize emails and correspondence for the CEO.
• Coordinate travel, events, and office logistics.
• Maintain confidentiality and handle sensitive information with integrity.
• Represent the CEO professionally and build cross-company relationships.

Skills

Executive support

Calendar management

Communication

Discretion

Problem solving

Organizational skills

Stakeholder management

Tools

Google Workspace

Slack

Notion

Job description

Flow is seeking a highly organized Executive Assistant to support the CEO in a fast-paced startup environment. This in-office role in San Francisco, five days a week, offers exposure to company leadership and strategic initiatives, helping scale priorities and maintain focused execution.

You will own the CEO’s schedule, draft communications, coordinate travel, and ensure confidentiality while representing Flow across the organization with professionalism.