Executive Assistant

flowengineering.com; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Flow is seeking a highly organized Executive Assistant to support the CEO in a fast-paced startup environment. This in-office role in San Francisco, five days a week, offers exposure to company leadership and strategic initiatives, helping scale priorities and maintain focused execution.

You will own the CEO’s schedule, draft communications, coordinate travel, and ensure confidentiality while representing Flow across the organization with professionalism.

Qualifications

• 6+ years of executive assistant experience supporting senior leaders in fast-paced environments.
• Exceptional organizational and time management abilities.
• Excellent written and verbal communication skills.
• Discretion, sound judgement, and comfort with ambiguity.

Responsibilities

• Own the CEO's schedule and priorities with proactive calendar management.
• Prepare agendas, briefing materials, and talking points for meetings.
• Draft, route, and prioritize emails and correspondence for the CEO.
• Coordinate travel, events, and office logistics.
• Maintain confidentiality and handle sensitive information with integrity.
• Represent the CEO professionally and build cross-company relationships.

Skills

Executive support

Calendar management

Communication

Discretion

Problem solving

Organizational skills

Stakeholder management

Tools

Google Workspace

Slack

Notion

Job description

ABOUT FLOW

Flow is reinventing how humanity builds its most complex machines. We are the tool for complex systems engineering used by next gen teams building the future of space, defense, automotive, aviation and robotics. If a company is aiming for the Moon, developing fusion power, or establishing the first interplanetary colony, they're likely using Flow to get there.

ABOUT THE ROLE

We're looking for a highly organized, execution-driven Executive Assistant to support our CEO and team. In this role, you'll be a strategic partner to our founder, helping scale his time, streamline priorities, and keep the business operating with focus and efficiency. You'll manage complex scheduling, support key initiatives, and ensure the CEO is focused on highest-impact priorities.

This is an opportunity for someone who wants real exposure to company leadership and to learn how a high-growth startup operates from the inside. This is an in-office position in San Francisco (5 days a week downtown).

WHAT YOU'LL DO

• Own the CEO's schedule and priorities: Manage a dynamic calendar, anticipate conflicts, and prioritize strategically so the CEO stays focused on the highest-impact work.
• Communication and correspondence: Handle and prioritize emails, calls, and other communications on behalf of the CEO. Draft responses as needed.
• Meeting support: Create agendas, briefing materials, and talking points for key meetings and engagements. Capture notes, track follow-ups, and ensure important decisions and action items move forward.
• Confidential Support: Maintain strict confidentiality and manage sensitive information with discretion and integrity.
• Coordinate administrative and operational logistics: Handle travel planning, event coordination, office logistics, and personal tasks (as needed).
• Act as a culture carrier: Represent the CEO with professionalism and build strong relationships across the company.

ABOUT YOU

• A passion for being an Executive Assistant with 6+ years of experience in fast-paced environments supporting senior leaders.
• Exceptional organization and time management skills.
• Strong written and verbal communication skills. Professional communicator.
• Strong judgement and discretion and comfortable with ambiguity and changing priorities.
• High attention to detail with a proactive, problem-solving mindset. You naturally think five steps ahead.
• Tech-savvy and curious about modern tools to work smarter.