Strategic Executive Assistant to CEO & President (Onsite)

SkOUT Secure Intelligence; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Parking

Job summary

Oxford Solutions is seeking an experienced Executive Assistant for a direct hire opportunity with a growing, privately held company in downtown Pittsburgh. This role supports the CEO and President with high-level administrative, scheduling, and business coordination tasks.

The ideal candidate is highly organized, proactive, and able to manage competing priorities in a fast-paced, small business environment, taking ownership, anticipating needs, and keeping projects moving forward with minimal

Qualifications

• 3+ years of Executive Assistant or senior-level administrative support experience.
• Experience supporting multiple executives or business owners.
• Background in a legal, medical, manufacturing, or similar professional office environment is a plus.
• Strong Microsoft Office skills, particularly Excel, Word, PowerPoint, and Outlook.
• Experience using AI productivity tools such as ChatGPT or Microsoft Copilot is beneficial.
• Excellent written and verbal communication skills.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• Confident, resourceful, and comfortable taking initiative and following up with others.
• Ability to handle confidential information with professionalism and discretion.
• Experience working in a smaller, hands-on business environment is preferred.

Responsibilities

• Manage executive calendars, coordinate meetings, and proactively address scheduling conflicts across multiple time zones.
• Prepare meeting agendas, organize materials, track action items, and follow up on deadlines and commitments.
• Coordinate executive travel, including flights, accommodations, transportation, and itineraries.
• Serve as a professional point of contact for clients, business partners, and external contacts.
• Maintain Excel spreadsheets, business trackers, schedules, and organized records.
• Assist with preparing proposals, presentations, correspondence, and other business documents.
• Coordinate information and follow-up between executives, internal staff, and outside partners.
• Assist with planning industry events, conferences, and business meetings.
• Anticipate executive needs, identify outstanding priorities, and ensure important tasks are completed on time.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

AI tools

Communication

Organization

Discretion

Multi-executive support

Tools

Excel

PowerPoint

Outlook

Job description

Oxford Solutions is seeking an experienced Executive Assistant for a direct hire opportunity with a growing, privately held company in downtown Pittsburgh. This role supports the CEO and President with high-level administrative, scheduling, and business coordination tasks.

The ideal candidate is highly organized, proactive, and able to manage competing priorities in a fast-paced, small business environment, taking ownership, anticipating needs, and keeping projects moving forward with minimal