Executive Personal Assistant to CEO / Founder

Confidential; Oklahoma; Remote; USD 65,000 - 95,000; Full time

Job summary

Confidential is seeking an Executive Personal Assistant to support our Founder/CEO. This remote role requires residency in Oklahoma and entails managing calendars, travel, and strategic projects while safeguarding confidentiality.

You will serve as a trusted partner, coordinating with external stakeholders and executive teams to ensure seamless operations and strategic execution.

Qualifications

• The ideal candidate has experience providing both personal and professional support to executives, but is more importantly:

Responsibilities

• Calendar & time management across multiple time zones and competing priorities.
• Travel planning: end-to-end domestic and international itineraries.
• Workflow & project tracking: manage daily commitments and milestones.
• Events & gatherings: execute high-level meetings and off-sites.
• Ad hoc personal and professional projects with discretion and confidentiality.

Job description

Executive Personal Assistant to CEO / Founder

Location: Remote (candidates must reside in Oklahoma)

Job Type: Full-time

About the Role

We are seeking a highly organized and proactive Executive Assistant to serve as a strategic business partner to our Founder/CEO. In this high-impact role, you will manage both personal and professional operations, ensuring seamless execution across scheduling, travel, and special projects. You will serve as the primary liaison between the Founder and key external stakeholders, including investors, entrepreneurs, and executive teams.

Key Responsibilities

• Calendar & Time Management: Serve as the strategic gatekeeper, managing complex calendars across multiple time zones and competing priorities.
• Travel Coordination: Plan end-to-end domestic and international travel, creating detailed itineraries for both business and personal trips.
• Workflow & Project Tracking: Keep daily commitments organized, track project milestones using task management tools, and drive key initiatives to completion.
• Events & Gatherings: Lead the execution of high-level meetings, off-sites, and specialized events.
• Special Projects: Execute ad-hoc personal and professional projects with total discretion, confidentiality, and high attention to detail.

Qualifications & Candidate Profile

The ideal candidate has experience providing both personal and professional support to executives, but is more importantly:

• Proactive & Resourceful: High level of foresight with a "find-a-way" problem-solving mindset.
• Exceptional Communication: Strong written skills with the ability to represent the CEO professionally.
• Adaptable & Calm Under Pressure: Thrives in dynamic environments and handles unexpected changes with poise.
• Detail-Oriented & Discreet: Extremely reliable when handling sensitive, confidential information.