Executive Assistant to the Leadership Team

Allegheny Health Network; Pittsburgh (Allegheny County); On-site; USD 38,000 - 60,000; Full time

Job summary

Allegheny Health Network is seeking an experienced administrative professional to support the leadership team, manage calendars, coordinate meetings, travel arrangements, and handle confidential information with tact and discretion in a busy healthcare system.

You will maintain files, prepare correspondence, screen calls, and assist with department initiatives, reports, and policy inquiries while collaborating with management and external contacts, using MS Office Suite daily.

Qualifications

• High school diploma or GED.
• 3 to 5 year’s administrative support experience.
• Excellent technical skills including minute-taking, dictation, and computer software skills (MS Office Suite).
• Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material.

Responsibilities

• Manages calendars, schedules meetings, performs various typing, initiates correspondence, maintains files, makes travel arrangements, and other routine administrative work and minor business details.
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes. Performs assignment planning and develops a tracking system to provide feedback on status.
• Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers.
• Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations.
• Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries.
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
• Performs other duties as assigned or required.

Skills

Minute-taking

Dictation

Discretion

Education

High school diploma or GED

Associate’s Degree

Tools

MS Office Suite

Job description

Allegheny Health Network is seeking an experienced administrative professional to support the leadership team, manage calendars, coordinate meetings, travel arrangements, and handle confidential information with tact and discretion in a busy healthcare system.

You will maintain files, prepare correspondence, screen calls, and assist with department initiatives, reports, and policy inquiries while collaborating with management and external contacts, using MS Office Suite daily.