Strategic Executive Assistant to CEO (Hybrid Role)

Filevine EU; Salt Lake City (UT); Híbrido; USD 65.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, & Vision Insurance (F

Competitive & Fair Pay

Maternity & paternity leave

Short & long-term disability

Leadership learning opportunities

Top-of-the-line company swag

Descripción de la vacante

Filevine is seeking an Executive Assistant to the CEO to drive execution of strategic priorities and support senior leadership across multiple departments. The role involves managing calendars, travel, board meeting logistics, and deploying CEO-driven initiatives while ensuring efficient, proactive collaboration across teams.

You will partner with leadership to streamline processes, analyze key metrics, and communicate objectives.

Formación

• 3+ years in a business or executive management role.
• Proven experience coordinating projects and cross-team communication across multiple departments.
• Excellent written and verbal communication.
• Extremely versatile, dedicated to efficient productivity.
• Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters.
• Flexibility to assume an on-call posture during evenings, weekends, and holidays.
• Ability to travel as business needs dictate.
• Mature ability to proactively anticipate business needs.
• Experience with data analysis.
• Experience with budget management.
• Proven success in a project coordination role.
• Nimble business mind with a focus on developing creative solutions.
• Strong project reporting skills, with a focus on interdepartmental communication.

Responsabilidades

• Coordinate the logistics of the Office of the CEO including but not limited to calendar management, travel arrangements, hosting onsite visitors, and inbox management.
• Assist in the coordination of quarterly and ad hoc board meetings.
• Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO.
• Lead the deployment of company-wide communications from the CEO.
• Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications.
• Support the ongoing analysis of key business metrics.
• Interface with customers and prospects.
• Act as a thought partner to the CEO including sharing key observations and providing feedback.
• Prioritize employee well-being and lead recognition efforts.
• Manage budget deployment for the administration department.

Conocimientos

Project coordination

Cross-team coordination

Written communication

Verbal communication

Calendar management

On-call readiness

Travel readiness

Budget management

Data analysis

Project reporting

Interdepartmental communication

Creative problem solving

Business acumen

Descripción del empleo

Filevine is seeking an Executive Assistant to the CEO to drive execution of strategic priorities and support senior leadership across multiple departments. The role involves managing calendars, travel, board meeting logistics, and deploying CEO-driven initiatives while ensuring efficient, proactive collaboration across teams.

You will partner with leadership to streamline processes, analyze key metrics, and communicate objectives.