Strategic Executive Assistant to the CEO | Board & Travel

Datafy.io; New Jersey; On-site; USD 70,000 - 110,000; Full time

Job summary

Datafy.io is seeking an experienced Executive Assistant to support the CEO in a fast-paced, distributed startup environment. You will manage calendars, plan domestic and international travel, prepare briefing materials, and ensure follow-through on action items across executives, investors, and customers.

You will coordinate board meetings, investor updates, and maintain professional communications with external partners while supporting general operations and events.

Qualifications

• 4+ years supporting a C-level executive in startups or tech.
• Outstanding organization and prioritization under pressure.
• Discretion with confidential information.
• Excellent written and verbal communication skills.
• Strong Google Workspace skills; comfortable with Slack and AI assistants.

Responsibilities

• Own the CEO's calendar, prioritizing customer, investor, board and team commitments.
• Plan and manage domestic and international travel, including conferences such as AWS re:Invent.
• Prepare the CEO for every meeting with agendas, briefing notes and background research, then track follow-ups and action items through to completion.
• Coordinate board meetings and investor updates, including scheduling, materials and logistics.
• Serve as a trusted point of contact for customers, partners, investors and candidates, handling communications with professionalism and discretion.
• Support company operations, including offsites, team events, vendor coordination and expense management.
• Find ways to save the CEO time, using Google Workspace, Slack and AI tools to automate routine work.

Skills

C-level support

Organization

Discretion

Communication

Google Workspace

Slack

AI tools

Time zone coordination

Tools

Google Workspace

Slack

Scheduling tools

AI assistants

Job description

Datafy.io is seeking an experienced Executive Assistant to support the CEO in a fast-paced, distributed startup environment. You will manage calendars, plan domestic and international travel, prepare briefing materials, and ensure follow-through on action items across executives, investors, and customers.

You will coordinate board meetings, investor updates, and maintain professional communications with external partners while supporting general operations and events.