Executive Assistant to CEO | Strategic Partner & Operations Lead

Parallel; Los Angeles (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

Parallel Systems is seeking an experienced Executive Assistant to support our CEO and improve efficiency across Day-to-day operations. You will manage complex schedules, communications, and travel, while also overseeing office operations and VIP engagements.

Qualifications include 4+ years as an EA for C-level executives, excellent organizational and communication skills, and proficiency with Office 365, Slack, and Zoom. This role is based in Los Angeles, CA.

Qualifications

• 4+ years of experience as an Executive Assistant supporting a C-level executive.
• Exceptional organizational and time management abilities.
• Strong written and verbal communication skills.
• Multitasking and prioritization in a fast-paced environment.
• High degree of professionalism and discretion.
• Proficiency with common office tools.

Responsibilities

• Own the CEO’s calendar end-to-end, resolving conflicts and protecting time for high-impact work.
• Optimize the CEO’s inbox and ghostwrite emails as needed.
• Coordinate domestic and international travel with briefs and agendas.
• Prepare meeting materials, take notes, and track follow-ups.
• Oversee day-to-day office operations in collaboration with Front Desk and Shop teams.
• Serve as point of contact for VIP onsite visitors and maintain NDAs/contracts directories.
• Support planning of in-office events and space planning for growth.

Skills

Executive support

Time management

Communication

Multitasking

Discretion

Office 365

Slack

Zoom

Tools

Office 365

Slack

Zoom

Job description

Parallel Systems is seeking an experienced Executive Assistant to support our CEO and improve efficiency across Day-to-day operations. You will manage complex schedules, communications, and travel, while also overseeing office operations and VIP engagements.

Qualifications include 4+ years as an EA for C-level executives, excellent organizational and communication skills, and proficiency with Office 365, Slack, and Zoom. This role is based in Los Angeles, CA.