Executive Assistant to CEO — High-Impact, AI Startup (SF)

SuperApp; San Francisco (CA); On-site; USD 120,000 - 145,000; Full time

Benefits offered by this job

Flexible PTO

Comprehensive health insurance

401(k) with matching

Parental leave & fertility benefits

Therapy sessions covered

Wellness stipend

Lunch on Us

Job summary

SuperApp is seeking an exceptional Executive Assistant to the CEO in San Francisco who will drive focus, speed, and precision for the leadership team. You will own the CEO’s calendar, coordinate meetings with stakeholders, and manage travel and expenses with discretion and high judgment.

You’ll prepare materials, draft communications, and ensure decisions and action items are captured and executed. This is a high-trust role requiring superior communication and organizational skills in a

Qualifications

• 5+ years of experience supporting a CEO, founder, or senior leader in a fast-moving organization.
• Experience in a technology company, high-growth startup, or similarly demanding environment.
• Excellent calendar management, prioritization, organization, and project-coordination skills.
• Outstanding written and verbal communication with meticulous attention to detail.
• Strong judgment and the ability to make thoughtful decisions with incomplete information.
• Ability to work in person 5 days a week in San Francisco, CA, with flexibility outside business hours when needed.

Responsibilities

• Own and strategically manage the CEO’s calendar, protecting time for the company’s highest-priority work.
• Coordinate internal and external meetings across employees, customers, partners, investors, candidates, and other stakeholders.
• Manage domestic and international travel, including itineraries, accommodations, transportation, and last-minute changes.
• Prepare and process expenses, invoices, approvals, and related administrative work.
• Draft meeting agendas, briefing materials, and follow-up documents; ensure necessary context and materials are provided.
• Capture decisions, owners, and deadlines, then follow through to complete action items.

Skills

Executive support

Calendar management

Communication

Discretion

Travel coordination

Job description

SuperApp is seeking an exceptional Executive Assistant to the CEO in San Francisco who will drive focus, speed, and precision for the leadership team. You will own the CEO’s calendar, coordinate meetings with stakeholders, and manage travel and expenses with discretion and high judgment.

You’ll prepare materials, draft communications, and ensure decisions and action items are captured and executed. This is a high-trust role requiring superior communication and organizational skills in a