Strategic Executive Assistant to CEO & COO

Rootdown; Jackson (MS); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health coverage

Paid time off

401(k)

Job summary

Rootdown in Mississippi seeks an Executive Assistant to support the CEO and COO, turning busy calendars into organized plans and ensuring priorities move forward. You will help manage time, coordinate travel, and keep commitments organized across cannabis, real estate, and related ventures.

You will handle calendars, travel, project coordination, expense tracking, and discreet information management, partnering closely with leadership for daily impact and long-term success.

Qualifications

• Experience as an executive assistant or similar role supporting busy leaders.
• Strong organizational skills with reliable follow-through across multiple priorities.
• Sound judgment on what to handle independently and when to seek direction.
• Clear, professional written and verbal communication.

Responsibilities

• Manage calendars, coordinate meetings, and arrange travel for the CEO and COO.
• Organize daily priorities and track longer-term commitments.
• Maintain follow-up systems for deadlines, decisions, and action items.
• Coordinate communication with team members, partners, and outside professionals.
• Coordinate project details and track progress across businesses and properties.
• Follow up with vendors, tenants, and team members.
• Organize documents and maintain systems for information access.
• Research topics and prepare concise summaries for executive decisions.
• Maintain organized expense records and prepare expense reports.
• Coordinate information with accountants, attorneys, and advisers.
• Handle sensitive business, financial, and personal information with care.
• Coordinate personal appointments and scheduling for both executives.

Skills

Executive support experience

Organizational skills

Discretion and integrity

Communication

Two-executive coordination

MS Office proficiency

AI tools familiarity

Tools

Microsoft Office

Project management software

AI tools

QuickBooks familiarity

Job description

Rootdown in Mississippi seeks an Executive Assistant to support the CEO and COO, turning busy calendars into organized plans and ensuring priorities move forward. You will help manage time, coordinate travel, and keep commitments organized across cannabis, real estate, and related ventures.

You will handle calendars, travel, project coordination, expense tracking, and discreet information management, partnering closely with leadership for daily impact and long-term success.