Executive & Personal Assistant to a Founder

FlowerHire; City of Poughkeepsie (NY); On-site; USD 65,000 - 100,000; Full time

Job summary

FlowerHire seeks an Executive & Personal Assistant to support a founder overseeing multiple businesses, including a licensed cannabis operation. This is not a typical corporate EA role; it rewards initiative in a dynamic, entrepreneurial environment and requires keeping priorities and schedules organized while ensuring no detail slips through the cracks.

You will manage a fast-moving calendar, capture tasks, coordinate travel and personal logistics, support light admin across ventures, and help

Qualifications

• 3+ years supporting a founder, owner, principal, or senior executive
• Strong calendar, task-management, and organizational skills
• Ability to handle confidential personal and business information with discretion
• Comfortable with changing priorities and informal communication, including texts and voice notes

Responsibilities

• Manage a fast-moving calendar and competing priorities
• Capture, organize, and follow through on tasks and requests
• Anticipate deadlines and resurfacing priorities at the right time
• Coordinate travel, appointments, meetings, and personal logistics
• Support light administrative needs across multiple businesses
• Manage occasional errands, pickups, and local logistics
• Help coordinate family scheduling and activities
• Support special projects and nonprofit/board-related responsibilities
• Build simple, effective systems that keep an entrepreneurial principal organized

Skills

Calendar management

Task management

Discretion

Communication

Project management

Driver's license

Tools

G Suite / Microsoft 365

Project management tools

Job description

FlowerHire seeks an Executive & Personal Assistant to support a founder overseeing multiple businesses, including a licensed cannabis operation. This is not a typical corporate EA role; it rewards initiative in a dynamic, entrepreneurial environment and requires keeping priorities and schedules organized while ensuring no detail slips through the cracks.

You will manage a fast-moving calendar, capture tasks, coordinate travel and personal logistics, support light admin across ventures, and help