Strategic Executive Assistant to CEO & Co-Founder (Hybrid)

Stable-Rock; New York (NY); Hybride; USD 80 000 - 100 000; Plein temps

Avantages offerts par ce poste

Health insurance

HSA/FSA

401(k) retirement savings plan

Unlimited paid time off

Hybrid work flexibility

Résumé du poste

Stable Rock in New York is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the CEO and Co-Founder. This role is highly visible and requires discretion and proactive calendar and travel management.

You will split time 65% to CEO and 35% to Co-Founder, coordinating meetings, preparing briefs, and liaising with internal teams and external partners to keep initiatives on track.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting a senior executive in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication.

Responsabilités

• Provide comprehensive administrative and organizational support to the CEO and Co-Founder, including calendar, travel, correspondence, and expense management.
• Allocate approximately 65% of time to supporting the CEO and 35% to supporting the Co-Founder.
• Proactively manage calendars and priorities, ensuring preparation, coordination, and follow-up for meetings.
• Prepare meeting agendas, briefing materials, presentations, reports, and other executive-level communications.
• Coordinate internal and external meetings with clients, prospects, investors, and leaders.
• Track and follow up on action items, deadlines, and commitments to ensure timely execution.
• Serve as a central point of contact between leadership and internal teams.
• Assist with special projects and strategic initiatives for the CEO and leadership team.
• Conduct research and prepare summaries to support executive decision-making.
• Help organize leadership meetings and company events.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to improve administrative processes and efficiency.
• Anticipate needs and address issues proactively.
• Provide additional administrative support as needed in a fast-growing organization.

Connaissances

Organizational skills

Communication

Proactive/initiative

Discretion

Formation

Bachelor's degree

Outils

Microsoft Office

Outlook

Word

Excel

PowerPoint

Description du poste

Stable Rock in New York is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the CEO and Co-Founder. This role is highly visible and requires discretion and proactive calendar and travel management.

You will split time 65% to CEO and 35% to Co-Founder, coordinating meetings, preparing briefs, and liaising with internal teams and external partners to keep initiatives on track.