Executive Assistant to COO — Strategic Operations Partner

LIVEHAPPY; Cathedral City (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off

Paid holidays

401k

Health savings plan

Job summary

LiveHappy seeks an Executive Assistant to provide high-level administrative and operational support to the COO in Cathedral City, CA, in a fast-paced, regulated cannabis production environment.

You will manage the COO’s calendar, prepare meetings and materials, coordinate travel, and ensure follow-through across departments, vendors, and stakeholders while upholding discretion and professionalism.

Qualifications

• At least two years of administrative or executive-support experience.
• Experience supporting a senior executive or C-suite is highly preferred.
• Strong calendar management and meeting coordination abilities.
• Excellent written communication and document formatting skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain the COO’s calendar including meetings, deadlines, travel, and competing priorities.
• Prepare meetings by organizing agendas, reports, and briefing materials.
• Draft and format emails, letters, and executive presentations.
• Coordinate travel logistics and expense documentation.
• Document key discussions and decisions during leadership meetings.

Skills

Microsoft 365

Calendar management

Executive communications

Discretion & confidentiality

Independent work

Organizational skills

Coordination across departments

Education

Associate or Bachelor’s degree in business administration, communications, organizational management, or related field

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

LiveHappy seeks an Executive Assistant to provide high-level administrative and operational support to the COO in Cathedral City, CA, in a fast-paced, regulated cannabis production environment.

You will manage the COO’s calendar, prepare meetings and materials, coordinate travel, and ensure follow-through across departments, vendors, and stakeholders while upholding discretion and professionalism.