Strategic Executive Assistant to CEO & Board (Part-Time)

Valid8 Financial, Inc.; Austin (TX); On-site; USD 30,000 - 52,000; Part time

Benefits offered by this job

Competitive compensation

PTO, holidays

401(k) with employer match

EAP support

Professional development

Job summary

Kinect Solar is seeking an organized Executive Assistant to support the CEO and Board on a part-time basis in Austin, TX. The role focuses on managing the executive inbox, calendar, and corporate documents while maintaining discretion in a fast-paced solar supply chain environment.

The ideal candidate has 5+ years of C-level support experience, strong communication skills, and proficiency with AI-enabled workflows to help executives work smarter and more efficiently.

Qualifications

• 5+ years supporting C-level executives, preferably in dynamic environments.
• Proven track record managing complex inboxes and calendars for senior leaders.
• Strong document and file-management discipline with naming conventions and version control.
• Excellent written and verbal communication skills with high discretion.

Responsibilities

• Inbox Management: manage, triage, and prioritize CEO and Board emails; draft and route correspondence.
• Calendar Management: own CEO calendar, coordinate meetings across time zones; prep agendas and materials.
• Managing & Organizing Electronic Files: build folder structures; safeguard confidential documents; maintain board portal.

Skills

C-level support

Inbox management

Calendar management

Document management

AI & automation

Workflow design

Discretion and judgment

Communication

Tools

Microsoft Office Suite

Google Drive

SharePoint

OneDrive

Job description

Kinect Solar is seeking an organized Executive Assistant to support the CEO and Board on a part-time basis in Austin, TX. The role focuses on managing the executive inbox, calendar, and corporate documents while maintaining discretion in a fast-paced solar supply chain environment.

The ideal candidate has 5+ years of C-level support experience, strong communication skills, and proficiency with AI-enabled workflows to help executives work smarter and more efficiently.