Strategic Executive Assistant to CEO & Board

Phoenix Indian Center, Inc; Phoenix (AZ); On-site; USD 53,000 - 58,000; Full time

Job summary

Phoenix Indian Center, Inc. is seeking an Executive Assistant to provide comprehensive support to the CEO and the CEO's Office in Phoenix. This role coordinates calendars, prepares briefing materials, and manages communications with board members, donors, and partners.

The position supports the PIC Board and Executive Team, assisting with development activities and special projects, while handling sensitive information with discretion and professionalism.

Qualifications

• Bachelor's degree in Business Admin, Nonprofit Management, Communications, or related field.
• 5–8 years supporting a CEO or senior executive.
• Excellent written and verbal communication skills.
• Proficient with Microsoft 365 and related office software.

Responsibilities

• Manage the CEO's calendar, travel, correspondence, expenses, meetings, and other responsibilities.
• Prepare briefing materials, presentations, and background information for meetings.
• Track priorities, commitments, deadlines, and follow-up with stakeholders.
• Coordinate communications with Board members, donors, funders, and partners.
• Provide executive support to the PIC Board and Development team.

Skills

Communication

Organizational skills

Time management

Proactive problem solving

Education

Bachelor's degree in Business Administration, Nonprofit Management, Communications, or related field

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Phoenix Indian Center, Inc. is seeking an Executive Assistant to provide comprehensive support to the CEO and the CEO's Office in Phoenix. This role coordinates calendars, prepares briefing materials, and manages communications with board members, donors, and partners.

The position supports the PIC Board and Executive Team, assisting with development activities and special projects, while handling sensitive information with discretion and professionalism.