Strategic Executive Assistant & Operations Coordinator

7Seventy Recruiting; Phoenix (AZ); On-site; USD 36,382 - 43,656; Full time

Job summary

A recruitment agency in Phoenix, AZ, seeks an Executive Assistant to provide high-level administrative and project coordination support. Key responsibilities include managing complex calendars, preparing documents, and coordinating departmental operations. Ideal candidates will have strong writing skills, proficiency in Microsoft Office, and excellent organizational abilities. This is a full-time position offering a competitive salary.

Qualifications

• Strong business writing, grammar, and document production skills.
• Advanced proficiency with Microsoft Office and common office systems.
• Outstanding organization, time management, tact, and diplomacy.

Responsibilities

• Manage complex calendars, meetings, travel, and follow ups for the executive.
• Prepare correspondence, agendas, minutes, and maintain organized digital and physical files.
• Process invoices, POs, credit card reconciliations, and track departmental budgets and variances.
• Coordinate memberships, sponsorships, contracts, and vendor compliance with procurement.
• Support team meetings and cross departmental projects, ensuring timely communication.
• Order supplies, handle mail and calls, and uphold office procedures and standards.

Skills

Business writing

Document production

Organization

Time management

Microsoft Office proficiency

Tact and diplomacy

Job description

A recruitment agency in Phoenix, AZ, seeks an Executive Assistant to provide high-level administrative and project coordination support. Key responsibilities include managing complex calendars, preparing documents, and coordinating departmental operations. Ideal candidates will have strong writing skills, proficiency in Microsoft Office, and excellent organizational abilities. This is a full-time position offering a competitive salary.