Executive Assistant to CEO

SOVRA; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading public procurement platform is seeking an Executive Assistant to the CEO in Phoenix, Arizona. This role is vital for optimizing the CEO's focus on strategic priorities through effective calendar management, stakeholder communication, and meeting preparations. The ideal candidate has 3-5 years of experience in supporting C-suite executives, exceptional emotional intelligence, and the ability to thrive in a fast-paced environment. This position requires individuals authorized to work in the US, and cannot accommodate visa sponsorship.

Qualifications

• 3 to 5 years of experience supporting a senior executive, preferably a CEO.
• Experience in a high-growth or fast-moving environment.
• Proven ability to manage executive communication professionally.

Responsibilities

• Enable CEO to focus on high-impact priorities by managing tasks.
• Maintain CEO's calendar and travel, minimizing conflicts.
• Prepare executive meetings with clear agendas.
• Track decisions made in meetings and ensure follow-through.
• Improve coordination among executive committee and board.
• Represent CEO professionally in all communications.
• Partner with Chief of Staff to enhance information flow.
• Drive improvements in the executive office operations.

Skills

Support senior executives

Written and verbal communication

Emotional intelligence

Organizational skills

Ability to anticipate needs

Decision making in ambiguity

Job description

Overview

SOVRA is a leading public procurement platform serving over 7,000 government agencies and connecting them with more than 1 million suppliers across North America. SOVRA offers comprehensive, end-to-end solutions tailored for the public sector.

SOVRA’s solutions are purpose-built to address the unique challenges of public procurement, ensuring compliance, enhancing efficiency, and promoting transparency. Our commitment to innovation has been recognized with the Achievement of Excellence in Procurement (AEP) Certification from the National Procurement Institute, affirming our platform’s adherence to the highest standards in efficiency and vendor accessibility.

By leveraging SOVRA’s advanced tools and expansive supplier network, public agencies can optimize every tax dollar spent, drive better procurement outcomes, and deliver exceptional services to their communities. You can find more info about SOVRA at SOVRA.com

About the job

This is not a traditional administrative role. The Executive Assistant to the CEO is a force multiplier: someone who brings order to complexity, anticipates needs before they surface, and enables the CEO to focus on the highest-impact priorities for the business. In a period of growth, change, and scale, this role is essential to protecting time, improving decision-flow, and keeping the organization moving forward with clarity and momentum.

What will your main responsibilities look like?

In this role, you will :

• Enable the CEO to spend much of their time on the company’s highest-impact priorities by taking on administrative tasks, anticipating needs, and proactively managing focus
• Ensure the CEO’s calendar and travel consistently reflect business priorities, with minimal conflicts, friction, or last-minute disruption
• Increase the effectiveness of executive, Board, and investor meetings through strong preparation, clear agendas, and actionable follow-ups
• Drive consistent execution on CEO and executive-level commitments by tracking decisions and ensuring timely follow-through
• Improve alignment and responsiveness across the Executive Committee, Board, and key external stakeholders through clear coordination and communication
• Represent the CEO with professionalism and discretion in written and verbal communications, ensuring messages are timely, accurate, and on-point
• Strengthen executive operating rhythm by partnering with the Chief of Staff to improve information flow, prioritization, and cadence
• Continuously improve how the executive office operates—reducing noise, increasing clarity, and enabling the company to scale effectively.

What elements of your professional background will be necessary and useful in this role?

• 3 to 5 years of experience supporting a senior executive (CEO or equivalent strongly preferred)
• Experience in a high-growth, PE-backed, or fast-moving environment where priorities shift quickly
• Exceptional judgment, discretion, and emotional intelligence
• Strong written and verbal communication skills
• Proven ability to anticipate needs rather than react to requests
• Comfort operating with ambiguity and making decisions independently.

What are the assets that would make you stand out?

• A systems thinker who naturally looks for ways to improve how work gets done.
• Energized by helping others operate at their best.
• Highly organized, detail-oriented, and calm under pressure.
• Required: Authorized to work in the US—unfortunately we cannot sponsor work visas or transfers at this time.
• Preferred: Physically located in Phoenix, Arizona.

Thank you for your interest in SOVRA. However, only selected candidates will be contacted.

At SOVRA, we are committed to fostering an inclusive and equitable workplace. We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other characteristic protected by applicable laws. We provide a work environment free from discrimination and harassment. In addition, we are committed to ensuring pay equity across our organization and regularly review our compensation practices.

International Data Base Corp doing business under SOVRAtm participates in E-Verify. If selected for employment, you will be required to provide your Form I-9 information to confirm that you are authorized to work in the United States.