Executive Assistant & Strategic Projects Lead for Nonprofit

Circle-the-Cit; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Circle the City, a rapidly growing non-profit in Maricopa County, seeks an Executive Assistant to provide high-level administrative support to the CEO and CMO and manage strategic projects. The role requires proactive, highly organized individuals with excellent communication and confidentiality.

You will liaise with staff, board members, and volunteers, coordinating schedules, meetings, and travel while maintaining efficient office operations.

Qualifications

• Proactive, high-level administrative support to CEO/CMO.
• Strong time management and organizational skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Experience supporting senior leaders and managing multiple priorities.

Responsibilities

• Provide primary point of contact for internal and external stakeholders for CEO and ELT.
• Draft, review, and edit correspondence, reports, and presentations.
• Coordinate and manage special projects from planning to reporting.
• Assist CEO/CMO with calendar management, travel, and meeting logistics.
• Schedule board meetings, prepare agendas, take minutes, and distribute to stakeholders.
• Maintain compliance records and board documentation.
• Support office operations and maintain a professional, collaborative environment.

Skills

Time management

Communication

Organization

Discretion

Project management

Interpersonal skills

Research

Education

Bachelor’s degree

Tools

Microsoft Office

Asana

Trello

JIRA

Job description

Circle the City, a rapidly growing non-profit in Maricopa County, seeks an Executive Assistant to provide high-level administrative support to the CEO and CMO and manage strategic projects. The role requires proactive, highly organized individuals with excellent communication and confidentiality.

You will liaise with staff, board members, and volunteers, coordinating schedules, meetings, and travel while maintaining efficient office operations.