Executive Assistant to CEO & Board

Native American Development Corporation; Billings (MT); On-site; USD 48,000 - 70,000; Full time

Job summary

Native American Development Corporation seeks a capable Executive Assistant to support the CEO and senior leadership. You will manage calendar, travel, and communications, prepare reports and correspondence, and draft materials for committees and boards.

The role requires discretion, strong typing and MS Office skills, and the ability to coordinate with grants and operations teams. Office duties and occasional evening meetings are expected.

Qualifications

• Associate degree or appropriate vocational certification plus two years of related experience.
• Education/Experience in business management or development is desirable.
• Experience with executives, boards of directors, American Indian populations, or non-profits is preferred.
• Bachelor’s degree is a plus but not required.

Responsibilities

• Provide high-level administrative support to the CEO and senior management.
• Manage the CEO’s calendar, travel, meetings, and communications.
• Prepare reports, letters, contracts, and correspondence for executives.
• Draft and route correspondence, memos, and documentation for approvals.
• Attend meetings on behalf of the CEO; capture minutes and follow up on actions.
• Coordinate with COO and Grants Management to prepare program reports.
• Serve as main point of contact with the Board of Directors and prepare meeting materials.

Skills

Written/Verbal communication

Professionalism

Time management

Scheduling

Confidentiality

Organization

Research/analytics

Customer service

Education

Associate degree or certificate + 2 years experience

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Native American Development Corporation seeks a capable Executive Assistant to support the CEO and senior leadership. You will manage calendar, travel, and communications, prepare reports and correspondence, and draft materials for committees and boards.

The role requires discretion, strong typing and MS Office skills, and the ability to coordinate with grants and operations teams. Office duties and occasional evening meetings are expected.