Strategic Executive Assistant to CEO & Board

Council on Recovery; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

The Council on Recovery is seeking an Executive Assistant to provide comprehensive administrative support to the CEO and to serve as the primary liaison to the Board. This on-site role involves managing calendars, travel, documents, and meeting logistics while safeguarding confidentiality and professional standards.

Ideal candidates bring five-plus years of executive support experience in nonprofit settings, strong governance familiarity, and excellent communication skills.

Qualifications

• Experience supporting C-suite executives and interfacing with boards or committees.
• Strong organizational, time management, and multitasking abilities with high attention to detail.
• Excellent written and verbal communication with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual tools (Teams, Zoom).
• Ability to work independently, prioritize, and manage competing priorities.

Responsibilities

• Provide direct administrative support to the CEO, including calendars, travel, expense reports, and meeting logistics.
• Serve as primary contact between the CEO and stakeholders, maintaining professionalism and confidentiality.
• Handle correspondence and communications on behalf of the CEO with timely, appropriate responses.
• Prepare meeting materials, agendas, briefing documents, reports, and presentations.
• Maintain confidential filing systems and documentation in compliance with policies.
• Coordinate end-to-end planning of Board and committee meetings, agendas, materials, RSVPs, and logistics.
• Capture and maintain accurate board meeting minutes and records.
• Act as liaison between the CEO and Board to facilitate communication and follow-up.

Skills

Governance familiarity

Organizational efficiency

Communication

MS Office proficiency

Meeting coordination

Education

Bachelor’s degree preferred

Job description

The Council on Recovery is seeking an Executive Assistant to provide comprehensive administrative support to the CEO and to serve as the primary liaison to the Board. This on-site role involves managing calendars, travel, documents, and meeting logistics while safeguarding confidentiality and professional standards.

Ideal candidates bring five-plus years of executive support experience in nonprofit settings, strong governance familiarity, and excellent communication skills.