Executive Assistant to CEO & Board | Nonprofit Impact

The Council on Recovery; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

The Council on Recovery in Houston, TX seeks an Executive Assistant to provide comprehensive administrative and operational support to the CEO and to serve as the primary liaison to the Board.

The role requires five+ years of executive-level support, nonprofit experience preferred, strong governance familiarity, and excellent communication, discretion, and proficiency with Microsoft Office and virtual collaboration tools.

Qualifications

• Minimum five years of executive-level administrative support, preferably in a nonprofit or mission-driven organization.
• Experience directly supporting C-suite executives and interfacing with Boards or committees.
• Strong organizational, time management, and multitasking abilities with high attention to detail.
• Excellent written and verbal communication with a professional, discreet demeanor.
• Proficiency in Microsoft Office Suite and virtual collaboration tools (Teams/Zoom).
• Bachelor’s degree preferred or equivalent experience.

Responsibilities

• Provide direct administrative support to the CEO, including managing calendars and scheduling, travel arrangements, expense reports, and meeting logistics.
• Serve as the primary liaison between the CEO and internal/external stakeholders with discretion and professionalism.
• Handle correspondence, emails, and calls on behalf of the CEO with timely, appropriate responses.
• Prepare materials for meetings (agendas, briefing documents, reports, presentations).
• Maintain confidential filing systems and records in line with organizational policies.
• Coordinate end-to-end planning of Board and committee meetings, including minutes and bylaws compliance.

Skills

Executive-level support

Governance liaison

Organizational skills

Communication

Discretion/confidentiality

Multitasking

Time management

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Zoom

Job description

The Council on Recovery in Houston, TX seeks an Executive Assistant to provide comprehensive administrative and operational support to the CEO and to serve as the primary liaison to the Board.

The role requires five+ years of executive-level support, nonprofit experience preferred, strong governance familiarity, and excellent communication, discretion, and proficiency with Microsoft Office and virtual collaboration tools.