Strategic Executive Assistant & CEO Board Liaison

Nonprofit HR; Virginia (MN); Hybrid; USD 100,000 - 120,000; Full time

Job summary

National Council on Aging is seeking an Executive Assistant to the CEO. You will sit at the center of executive operations—partnering with the President & CEO, the Board of Directors, and the Executive Team to keep the office running smoothly.

This hybrid role focuses on CEO scheduling, board liaison, and preparing materials such as board books, agendas, and briefing documents. You’ll manage travel, meetings, and special projects with impeccable judgment and discretion.

Qualifications

• 5+ years supporting a CEO, Executive Director, President, or comparable senior-most executive
• Direct Board of Directors experience — governance, Board books, agendas, and minutes
• A track record of drafting correspondence, briefings, and talking points on behalf of leadership
• Exceptional judgment and the confidence to make decisions and inform, rather than wait for direction
• Discretion that is absolute when it comes to confidential and sensitive information
• Precision under pressure, and the calm to manage competing priorities without dropping detail
• Direct, efficient communication — you get to the point, and you are comfortable with a leader who does the same
• Coachability and comfort with accountability and candid feedback
• Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams) and an appetite for using AI tools to work smarter
• Bachelor's degree or an equivalent combination of education and experience

Responsibilities

• Own the CEO's Calendar and Protect Their Focus
• Manage a complex, constantly shifting calendar against strategic priorities
• Triage requests, resolve conflicts, and make the call — then inform
• Serve as the Board's Primary Point of Contact
• Act as the administrative liaison to the Board of Directors and its committees
• Coordinate meeting schedules and logistics, build and distribute Board books and agendas
• Power the Executive Office
• Monitor and triage the CEO's correspondence and draft on her behalf
• Build the weekly executive briefing package
• Prepare agendas, background documents, presentations, and talking points
• Stay Two Steps Ahead of Every Trip and Every Event
• Manage all aspects of monthly domestic travel — transportation, itineraries, and expense reporting
• Coordinate events: guest lists and room suitability for the CEO
• Coordinate Across the Organization
• Run logistics for Executive Team meetings, All Staff meetings, and retreats
• Support cross-functional projects and process improvements that sharpen the Executive Office

Skills

Executive support

Board governance

Communication

Microsoft 365

Education

Bachelor's degree

Tools

Microsoft 365

Job description

National Council on Aging is seeking an Executive Assistant to the CEO. You will sit at the center of executive operations—partnering with the President & CEO, the Board of Directors, and the Executive Team to keep the office running smoothly.

This hybrid role focuses on CEO scheduling, board liaison, and preparing materials such as board books, agendas, and briefing documents. You’ll manage travel, meetings, and special projects with impeccable judgment and discretion.