Strategic Executive Assistant to CEO

Solutions HR Advisory; San Francisco (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

This confidential search is seeking an Executive Assistant to work directly with the founder and CEO of a fast-growing AI automation startup. The role is not a traditional admin position; you will manage the CEO's time, priorities, and day-to-day operations with high trust.

Based in San Francisco, on-site five days a week, you will own calendar and inbox, coordinate travel, handle personal logistics, and keep the office running, while preparing meeting materials and taking on leadership projects

Qualifications

• Based in San Francisco and able to work on-site 5 days a week.
• 0–2 years of experience, ideal for an early-career professional.
• Startup or high-growth experience a plus.
• Excellent calendar and inbox management instincts.
• Comfortable owning personal logistics for an executive.
• Basic understanding of expense reporting and financial admin.
• A confident, polished communicator, representing the CEO externally.
• Proactive, anticipates needs before being asked.

Responsibilities

• Own the CEO's calendar, inbox, and scheduling across investors, partners, and stakeholders (~30% of your time)
• Manage his personal logistics end to end, travel, appointments, errands, financial admin (~30% of your time)
• Keep the office running, operations, supplies, team culture moments (~30% of your time)
• Prep meetings with agendas, materials, and follow-up action items
• Take on special projects for leadership as they come up (~10% of your time)

Skills

Calendar management

Inbox management

Executive support

Communication

Proactive

Personal logistics

Job description

This confidential search is seeking an Executive Assistant to work directly with the founder and CEO of a fast-growing AI automation startup. The role is not a traditional admin position; you will manage the CEO's time, priorities, and day-to-day operations with high trust.

Based in San Francisco, on-site five days a week, you will own calendar and inbox, coordinate travel, handle personal logistics, and keep the office running, while preparing meeting materials and taking on leadership projects