Executive Assistant to CEO

Maven Recruiting Group; San Francisco (CA); On-site; USD 110,000 - 131,000; Full time

Job summary

Maven Recruiting Group in San Francisco, CA is seeking an Executive Assistant to support the Founder/CEO in a fast-moving AI startup. This temp-to-hire role requires a proactive, detail-oriented partner who can protect the CEO's time and translate priorities into action.

You will manage a complex executive calendar, prep for meetings, and coordinate with internal teams and external stakeholders while navigating shifting priorities and a high-urgency environment.

Qualifications

• Proven experience directly supporting a Founder, CEO, or senior executive in a high-growth environment.
• Experience within a startup, AI-native, technology, or similarly fast-paced organization.
• Excellent calendar management and strategic prioritization skills.

Responsibilities

• Serve as trusted partner and extension of the CEO, translating priorities into action.
• Own and strategically manage a complex, evolving executive calendar.
• Anticipate conflicts and shifting needs to keep the CEO on track.
• Prepare the CEO for meetings, prioritizing commitments and maximizing impact.
• Operate as a gatekeeper and point of contact for stakeholders.

Skills

Executive support

Calendar management

Stakeholder coordination

Startup experience

AI/tech awareness

Job description

The Role

Executive Assistant to CEO

Location

San Francisco, CA

Schedule

MondaySaturday, onsite, 9:00 AM9:00 PM PT

Compensation

$80$95/hour + overtime

Industry

AI startup

About the Opportunity

A highly dynamic, technology-focused company is seeking an exceptional Executive Assistant to support its Founder/CEO on a temp-to-hire basis. This is a high-intensity opportunity for a highly capable EA who thrives in fast-moving, entrepreneurial environments and can operate as a true extension of a founder.

The CEO moves quickly, operates with a high degree of urgency, and requires an EA who can keep pace, push back, anticipate needs, and bring structure to an environment where priorities can change by the hour. This person will play a critical role in protecting the CEOs time, translating ideas and priorities into action, and ensuring that important details and follow-ups never fall through the cracks.

The Day-to-Day

• Serve as a trusted partner and extension of the CEO, helping translate high-level priorities and ideas into action
• Own and strategically manage a complex, constantly evolving executive calendar
• Anticipate scheduling conflicts, shifting priorities, and upcoming needs before they become issues
• Prepare the CEO for meetings, helping prioritize commitments and maximize time spent on high-impact work
• Act as a thoughtful gatekeeper and point of contact for internal and external stakeholders

What We're Looking For

• Proven experience directly supporting a Founder, CEO, or senior executive in a high-growth environment
• Experience within a startup, AI-native, technology, or similarly fast-paced organization
• Strategic, sophisticated calendar management skills with a strong understanding of how to optimize an executives time
• Excellent business judgment and the confidence to make decisions independently
• Genuine fluency and curiosity around the AI and broader technology landscape; technical expertise is not required
• A naturally scrappy, resourceful mindset and willingness to figure things out rather than wait for direction
• Exceptional communication skills and the ability to interact confidently with executives, investors, partners, and other senior stakeholders
• High emotional intelligence and strong instincts around when to listen, act, elevate, or challenge
• Comfort with ambiguity, rapidly changing priorities, and an extremely fast pace
• Ability to work the required 996 schedule

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.