Executive Assistant

Bond Partners; San Francisco (CA); On-site; USD 180,000 - 250,000; Full time

Benefits offered by this job

Health insurance (employee)

Dental insurance

Vision insurance

On-site in SF

Job summary

Bond Partners is seeking an Executive Assistant to directly support the Founder & CEO in our San Francisco office. This role will own calendar management, travel coordination, board materials, and investor-relations support, acting as a trusted extension of the CEO and handling sensitive communications with customers and partners.

The position requires strong AI fluency, excellent organization, and the ability to navigate a fast-moving startup environment with direct, concise communication.

Qualifications

• Experience supporting a startup founder/CEO in a fast-paced, lean environment.
• Able to converse confidently with customers and partners in a technical setting.
• Active, applicable AI fluency used in an EA/PA capacity.
• Strong organizational skills and ability to create structure in a fast-moving startup.
• Direct, concise communication aligned with the CEO's style.

Responsibilities

• Manage CEO calendar with proactive time-blocking and conflict resolution.
• Triage inbox with clear prioritization, escalate customer-facing items.
• Prepare pre-reads, agendas, and follow-up notes; track action items.
• Coordinate board materials and investor-relations support.
• Attend leadership meetings, take notes, track follow-through.
• Serve as a trusted extension of the CEO with authority on small expenses and email responses.
• Be the first point of contact for partners, customers, and visitors.

Skills

Startup experience support

AI fluency

Direct and concise communication

Organization and process orientation

Tools

Google Workspace

Slack

Zoom

E-signature tools

Bookkeeping / QuickBooks

AI productivity tools (GitHub Copilot, Claude Code)

Job description

In-Person | San Francisco, CA (Downtown)

Reports to: Founder & CEO | Full-Time, On-Site

About the Company

A fast-growing, venture-backed startup building security infrastructure for AI and technology companies. The company works with a number of well-known, fast-moving AI and tech-native businesses as customers, and has raised significant funding from top-tier venture investors as it scales. It is led by a solo, deeply technical founder and CEO, and operates as a lean, high-growth team out of its San Francisco office.

This is a newly created role. The company has not had an Executive Assistant before, and this hire will report directly to the CEO.

About the CEO

The CEO is a hands-on, highly technical founder with a background in cybersecurity and software engineering. He runs a lean team, moves quickly, and is looking for an Executive Assistant who can function as a true extension of himself: someone technical enough to represent him confidently with customers and partners, sharp enough to bring order to a fast-moving startup environment, and direct enough to match his own no-nonsense communication style.

Executive & Business Support

• Own calendar management and scheduling, including proactive time-blocking to protect focus time and resolve conflicts before they become a problem.
• Triage the inbox with clear prioritization: anything customer-facing is treated as top priority and escalated immediately; everything else is managed and organized without needing to be chased.
• Prepare pre-reads, agendas, and follow-up notes for meetings, and ensure action items are tracked to completion.
• Prepare materials for board meetings and support ongoing investor relations and reporting needs.
• Sit in on leadership and strategy meetings as needed, take notes, and track follow-through.
• Act as a trusted extension of the CEO. As trust is established, take on real decision-making authority, including approving small expenses and responding to select emails on his behalf.
• Serve as a first point of contact for external partners, customers, and visitors, ensuring a smooth, professional experience.
• Support cross-functional project management, tracking deadlines across initiatives so nothing slips.
• Conduct quick research on vendors, market topics, or competitive questions and present clear, concise findings.
• Review contracts before they reach the CEO, flagging anything unusual and looping in legal support when needed.

Travel Coordination

• Plan and book all business travel end to end, including flights, hotels, and detailed itineraries.
• Manage passport, visa, and Global Entry needs.
• Optimize points, miles, and loyalty programs.
• Occasional travel with the CEO, primarily for conferences.
• Coordinate with the company's CPA each tax season, gathering and organizing documents and receipts (this role does not prepare taxes directly).
• Manage bill pay, accounts payable, and vendor payments.
• Prepare and reconcile expense reports and corporate card statements.
• Track budgets and prepare variance reporting.
• Support light bookkeeping and coordinate with the company's outside bookkeeper or accountant.
• Assist with investment paperwork and legal contract routing, including e-signature coordination.
• Track and manage license and permit renewals for the business.
• Serve as a light, part-time office manager for the company's San Francisco office.
• Own daily catered lunch ordering and coordination for the team (roughly 12 to 15 people in office).
• Keep the office stocked and running smoothly, and audit and fix day-to-day processes that currently have no clear owner.
• Manage vendor relationships for IT, cleaning, supplies, and catering.
• Serve as the point of contact for office lease and facilities needs, including support for any future office moves or build-outs.
• Coordinate interview scheduling and candidate logistics as the team hires.
• Support new hire onboarding and offboarding logistics, such as equipment and desk setup.
• Help shape and manage office culture initiatives.
• Plan and coordinate office events, happy hours, and holiday celebrations.
• Proactively source and purchase gifts for employees and business relationships ahead of key dates.

Technical Proficiency

• Google Workspace: Gmail, Calendar, Drive, Docs, and Sheets (expert-level required).
• Slack: for internal team coordination.
• Zoom: for meetings.
• E-signature tools: DocuSign or equivalent.
• Bookkeeping / expense tools: QuickBooks or similar.
• AI fluency: genuine day-to-day use of AI productivity tools is expected, including AI note-taking and calendar tools and coding-adjacent AI tools such as GitHub Copilot or Claude Code. The company is AI-native, and every team member, including this role, is expected to actively use AI to work faster and smarter.

Qualifications

• Prior experience supporting a startup founder or CEO in a fast-paced, resource-lean environment; comfortable executing with minimal process already in place.
• Highly technical and comfortable operating in a technical, AI-forward environment; able to speak with customers confidently and briefly on the CEO's behalf.
• Strong, active AI fluency already applied in an EA or PA capacity, not just occasional experimentation.
• Organized and process-oriented, with the ability to build structure while staying comfortable inside a genuinely fast-moving, occasionally chaotic startup environment.
• Extremely direct and concise communicator, comfortable working with a manager who is equally direct and values candor over diplomacy.
• High energy, enthusiastic, and confident operating with real autonomy.
• This role is not a fit for candidates who need frequent validation, or whose background is highly structured corporate environments.
• On-site, Monday through Friday, in the company's downtown San Francisco office.
• Operates as a true extension of the CEO's thinking: once given something, owns it fully without needing to be tracked down for updates.
• Communication should be extremely concise and to the point. The CEO strongly prefers getting straight to the key information over long explanations.
• Brings solutions, not problems. Reports status and recommendations rather than asking for permission.
• Comfortable in an environment where priorities shift quickly as the company grows.
• Base salary: $180,000 to $250,000, depending on experience.
• Health insurance, fully covered for the employee, plus dental and vision.