Executive Assistant

Solutions HR Advisory; San Francisco (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

This confidential search is seeking an Executive Assistant to work directly with the founder and CEO of a fast-growing AI automation startup. The role is not a traditional admin position; you will manage the CEO's time, priorities, and day-to-day operations with high trust.

Based in San Francisco, on-site five days a week, you will own calendar and inbox, coordinate travel, handle personal logistics, and keep the office running, while preparing meeting materials and taking on leadership projects

Qualifications

• Based in San Francisco and able to work on-site 5 days a week.
• 0–2 years of experience, ideal for an early-career professional.
• Startup or high-growth experience a plus.
• Excellent calendar and inbox management instincts.
• Comfortable owning personal logistics for an executive.
• Basic understanding of expense reporting and financial admin.
• A confident, polished communicator, representing the CEO externally.
• Proactive, anticipates needs before being asked.

Responsibilities

• Own the CEO's calendar, inbox, and scheduling across investors, partners, and stakeholders (~30% of your time)
• Manage his personal logistics end to end, travel, appointments, errands, financial admin (~30% of your time)
• Keep the office running, operations, supplies, team culture moments (~30% of your time)
• Prep meetings with agendas, materials, and follow-up action items
• Take on special projects for leadership as they come up (~10% of your time)

Skills

Calendar management

Inbox management

Executive support

Communication

Proactive

Personal logistics

Job description

Confidential Search. Strategic Right Hand to the CEO.

Title: Executive Assistant to CEO.

Compensation: $85K–$115K

Description:

A fast-growing, well-funded AI automation startup (backed by Y Combinator, Khosla Ventures, and Felicis Ventures) is looking for an Executive Assistant to work directly alongside its founder and CEO. This is a high-trust, high-visibility seat at the center of the company, not a traditional admin role. You'll be the person the CEO relies on to keep his time, priorities, and day-to-day running without friction, and the person the team turns to when something needs to happen and happen well.

About the Team

This is a fast-growing AI automation startup, backed by top-tier investors, building at the center of one of the most active spaces in tech right now. Company details are shared directly with shortlisted candidates.

Why candidates should join

• Backed by top-tier investors: Y Combinator, Khosla Ventures, and Felicis Ventures
• A genuinely high-trust, high-visibility seat, direct line to the founder and CEO
• Real ownership over how the CEO's time and the office's day-to-day actually run, not a task-list role

About the Role

We're looking for someone to be the CEO's strategic right hand, the person who makes sure nothing falls through the cracks, whether that's a fifteen-minute investor call or a personal commitment that needs handling quietly and well. This is 0–2 years of experience territory, but it's not an entry-level task list, it's a seat at the center of how the company runs day to day.

What will you be doing?

• Own the CEO's calendar, inbox, and scheduling across investors, partners, and stakeholders (~30% of your time)
• Manage his personal logistics end to end, travel, appointments, errands, financial admin (~30% of your time)
• Keep the office running, operations, supplies, team culture moments (~30% of your time)
• Prep meetings with agendas, materials, and follow-up action items
• Take on special projects for leadership as they come up (~10% of your time)

Key Requirements

• Based in San Francisco, able to work on-site 5 days a week
• 0–2 years of experience, ideal for a sharp, ambitious early-career professional
• Startup or high-growth experience a plus (sub-150 employees)
• Excellent calendar and inbox management instincts
• Comfortable owning personal logistics for an executive
• Basic understanding of expense reporting and financial admin
• A confident, polished communicator, comfortable representing the CEO externally
• Proactive, anticipates needs before being asked

This is a confidential search. Company details will be shared directly with shortlisted candidates.