Strategic Executive Assistant to CEO

Barge Design; Nashville (TN); On-site; USD 55,000 - 85,000; Full time

Job summary

Thrivence, a Nashville-based management consulting unit of Barge Design Solutions, seeks an Executive Administrator to support the CEO and executive team. You’ll manage calendars, prepare materials, coordinate travel, and handle sensitive communications.

You’ll work with consultants on invoicing, budgeting, and budget tracking while maintaining professionalism and confidentiality. You will coordinate leadership meetings, assist with event logistics, and draft documents and communications to

Qualifications

• .
• 4-year degree in business or related field.
• 6 years of relevant office or business administration experience.
• Professional maturity with the ability to demonstrate professionalism in action, word, and presence.
• Demonstrated success prioritizing and organizing information and needs on behalf of self and others.
• Strong interpersonal skills and the ability to build relationships with stakeholders, employees, clients, and vendors.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and employee response.
• Familiarity with CRM tools and basic financial reporting.
• Familiarity with startup culture.

Responsibilities

• Provides a variety of detailed administrative services for the CEO and executive team including managing multiple active calendars, commitments, travel arrangements, materials for meetings and events, processing expense reports.
• Communicates directly, and on behalf of the CEO and other members of the executive team with Board members, external clients, elected officials, and others on matters related to the CEO.
• Works with consultants to execute monthly invoicing and manage the administrative budget for Thrivence.
• Researches, prioritizes, and follows up on incoming issues addressed to the CEO and other executive team members including sensitive or confidential matters.
• Assists in coordinating agendas for leadership team meetings and off-sites; plans, arranges cadence, and participates as a member in leadership meetings.
• Guides event planning and logistics activities for large events, conference calls, and meetings, including A/V, vendor and guest coordination; ensures execution of plans.
• Facilitates executional approaches on CEO’s and Executive team initiatives with clients and projects, creating documents and processes as needed.
• Champions initiatives on behalf of leadership, and supports engagement and recognition initiatives.
• Ensures Thrivence remains connected to its parent company regarding Employee Experience and culture.
• Performs document creation, proofreading, editing, formatting, and related activities at the Specialist level.
• Performs other duties as requested/assigned.

Skills

Microsoft Office

Adobe Acrobat

CRM tools

Financial reporting

Interpersonal skills

Prioritization

Education

Bachelor’s degree in Business Administration/Related Field

Tools

CRM software

Job description

Thrivence, a Nashville-based management consulting unit of Barge Design Solutions, seeks an Executive Administrator to support the CEO and executive team. You’ll manage calendars, prepare materials, coordinate travel, and handle sensitive communications.

You’ll work with consultants on invoicing, budgeting, and budget tracking while maintaining professionalism and confidentiality. You will coordinate leadership meetings, assist with event logistics, and draft documents and communications to