Executive Administrator

Barge Design Solutions, Inc.; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Thrivence, a management consulting firm in Nashville, seeks an Executive Administrator to support the CEO and executive team, handling calendars, travel, meetings, and expense processing to ensure smooth operations.

The role requires initiative, adaptability, and collaboration across teams, with a strong emphasis on confidentiality, client service, and fostering a positive office environment aligned with Thrivence and Barge’s culture.

Qualifications

• 4 year degree in business administration, accounting, business management, marketing, or communications.
• 6 years of relevant office or business administration experience.
• Demonstrated professionalism and strong organizational skills.
• Strong interpersonal skills and ability to build relationships with stakeholders.

Responsibilities

• Manage CEO and executive calendars, travel arrangements, and meeting materials.
• Process expense reports and communicate with Board members, clients, and external partners on CEO-related matters.
• Coordinate agendas for leadership meetings and off-sites; participate in leadership discussions.
• Plan and execute event logistics, including scheduling, agendas, and vendor coordination.
• Support CEO and executives with initiatives, documentation, and processes.

Skills

Professional maturity

Interpersonal skills

Discretion

CRM tools

Microsoft Office

Adobe Acrobat

Education

Bachelor's degree in business administration or related field

Tools

CRM tools

Microsoft Office

Adobe Acrobat

Job description

What We’re Looking For:

About Thrivence

Thrivence is a management consulting subsidiary of Barge DesignSolutions, created to provide specialized advisory services in leadership,strategy, and technology. While Barge Design Solutions is renowned for itsexpertise in engineering and architecture, Thrivence extends the firm’scapabilities by focusing on digital transformation and organizationalimprovement initiatives. Operating under the Barge umbrella, Thrivence benefitsfrom the depth and stability of its parent company, while maintaining the agilityand client-focused precision of a boutique consultancy. This dual advantageallows Thrivence to deliver tailored solutions that align with Barge’s missionof creating lasting, positive impacts for our clients, communities, and theindustries we serve.

Our Vision

Thrivence exists to transformleaders, teams, and organizations by equipping them with the right tools,expert insights, and tactical strategies needed to reach their highestpotential.

Summary

The Executive Administrator provides seamless administrative and operational support to the CEO and executive team of Thrivence, a Management Consulting firm in the Nashvillearea. This role ensures efficiency, professionalism, and exceptional client andemployee experiences. This role demands initiative, adaptability, and expertisein managing competing priorities and fostering collaboration across teams.

Responsibilities:

• Provides a variety of detailed administrative services for the CEO and executive team including managing multiple active calendars, commitments, travel arrangements, materials for various meetings and events, processing expense reports, etc. Communicates directly, and on behalf of the CEO and other members of the executive team with Board members, external clients, elected officials, and others, on matters related to the CEO.
• Works with consultants to execute monthly invoicing and manage the administrative budget for Thrivence. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and other members of the executive team including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Assists in coordinating agendas for various leadership team meetings and off-sites. Plans, arranges cadence, and participates as a member in various leadership meetings.
• Guides event planning and logistics activities for large events, conference calls, and meetings. Activities include scheduling, preparing agendas, activities, arranging cadence, ordering food and supplies, technical assistance to include A/V support, vendor, and guest coordination for the events. Provides full execution of plans and wrap up activities as needed for each event.
• Facilitates executional approaches on CEO’s and Executive team initiatives with various clients and projects. Provides recommendations and direction for achieving goals. Creates various documents, processes, and communications based on gathering and reviewing information and data.
• Champions various initiatives on behalf of leadership, with a strong ability to create a collaborative and cohesive team. Assists with managing and supporting engagement and recognition initiatives.
• Ensures that Thrivence is connected to its parent company (Barge Design Solutions, Inc) as it relates to Employee Experienceand company culture.
• Performs document creation and production, proofreading, editing, formatting, and other activities as defined at the Specialist level.
• Performs other duties as requested/ assigned.

Education & Experience Qualifications:

• 4 degree in one of thefollowing fields: business administration, accounting, businessmanagement, marketing, communications.
• 6 years of relevant office orbusiness administration experience.
• Other relevant combination ofeducation and/ or experience may also be considered.
• Professional maturity with the ability to demonstrate professionalism in action, word, and presence.
• Demonstrated successprioritizing and organizing information and needs on behalf of self andothers.
• Strong interpersonal skills andthe ability to build relationships with stakeholders, employees, clients,and vendors.
• Proven ability to handleconfidential information with discretion, be adaptable to variouscompeting demands, and demonstrate the highest level of client service andemployee response.
• Strong knowledge of MicrosoftOffice (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and otherprograms and platforms frequently used in this role.
• Ability to support the officeteam by championing an uplifting environment with a positive attitude.
• Demonstrated ability to work ina fluid environment with demonstrated success identifying resourcefulsolutions. Familiarity with CRM tools andbasic financial reporting.
• Familiarity with start-upculture.

Why join us?

Barge Design Solutions,Inc.,is an engineering and architecture firm with diverse in-house multidisciplinarypractice areas. The employee-owned company is more than 550+ people strong andserves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)’s Top 500 Design Firms and Architectural Record’s Top 300 Architecture Firms and is a certified GreatPlace To Work.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company’s core values because at the end of the day, Barge CARES:

• Collaborate – Help and expect help. Teamwork is essential in what we do.
• Authentic – Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
• Responsible – We are accountable for our work, our attitude, and our actions. We make Barge better.
• Excellence – We go all in and expect more of ourselves than others expect of us.
• Service – We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability.

Equal Opportunity Employer/Veterans/Disabled