Strategic Executive Assistant to C-Suite Leadership

NFI Industries; Irving (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

NFI Industries in Irving, TX is seeking an Executive Assistant to partner with our executive team, managing calendars, travel, communications, and day-to-day coordination while supporting board and leadership meeting prep, presentations, reporting, and cross-functional initiatives.

The ideal candidate is highly organized and comfortable in a fast-paced environment, handling confidential information with discretion.

Qualifications

• Bachelor’s degree preferred.
• 5+ years’ experience supporting executive management, preferably in a C-suite environment.
• Ability to handle confidential information appropriately.
• Excellent verbal and written communication skills.
• Attention to detail and meeting deadlines.
• Professional appearance and demeanor.

Responsibilities

• Manages executives’ schedules, travel, and meeting cadences.
• Prepares reports, presentations, budgets, and documents using MS 365 and Google Workspace.
• Liaises between executives, departments, and external partners.
• Supports expense management, PTO tracking, invoices, PO management, and HRIS-related support.
• Coordinates executive meetings, leadership events, team functions, and materials.
• Maintains organizational charts and reporting records.
• Supports onboarding and cross-functional projects.
• Handles confidential information with professionalism and discretion.
• Develops and coordinates administrative procedures to improve efficiency.
• Performs additional duties as requested by the Executive Team.

Skills

Executive support

Calendar management

Travel coordination

Microsoft PowerPoint

Google Workspace

Communication skills

Discretion

Customer service

Education

Bachelor’s degree preferred

High School Diploma required

Tools

Microsoft Office

PowerPoint

Google Workspace

Job description

NFI Industries in Irving, TX is seeking an Executive Assistant to partner with our executive team, managing calendars, travel, communications, and day-to-day coordination while supporting board and leadership meeting prep, presentations, reporting, and cross-functional initiatives.

The ideal candidate is highly organized and comfortable in a fast-paced environment, handling confidential information with discretion.