Senior Executive Assistant to the Executive Team

NFI; Camden (NJ); On-site; USD 74,000 - 98,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Prescription Drug Coverage

401k Plan

Wellness Program

Life Insurance

Paid Time Off

Paid Parental Leave

Job summary

NFI is seeking an Executive Assistant to provide high-level administrative support to executives and their team, managing complex calendars, meeting logistics, and confidential information.

The role requires 10+ years supporting executive management, exceptional communication, and proficiency with MS Office and Google Suite; base salary range is disclosed with a discretionary bonus and comprehensive benefits.

Qualifications

• 10+ years experience supporting executive management, preferably in a C-Suite environment.
• Demonstrated ability to handle confidential information appropriately.
• Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.
• Excellent verbal and written communication skills
• Excellent internal and external customer service skills
• Professional appearance and demeanor
• Ability and availability to work extended hours including nights, weekends as needed by the Executive.

Responsibilities

• Manages and maintains executives’ schedules and supports the department or business unit meeting senior leadership schedule.
• Prepares invoices, reports, letters, financial statements, budget and other documents using MS Office & Google Suite technologies.
• Lead the management of the team’s data and supports the use of centralized data management for a team.
• Navigate other departments and business units to facilitate a streamlined communications process across teams.
• Performs general office duties such as ordering supplies, using various support systems, including PTO management, expense management, HRIS management, and PO management.
• Prepares responses to email correspondence containing routine inquiries.
• Files and retrieves corporate documents, records and reports.
• Prepares agendas and makes arrangements for executive meetings.
• Serves as secretary in meetings and records minutes.
• Assists in the setup and oversight of administrative policies and procedures for offices and/or organizations.
• Performs duties as requested by the Executive team.

Skills

Attention to detail

Verbal and written communication

Customer service skills

Confidentiality handling

Ability to work extended hours

Education

Bachelor’s degree preferred

High School Diploma required

Tools

Microsoft Office

Google Suite

Job description

NFI is seeking an Executive Assistant to provide high-level administrative support to executives and their team, managing complex calendars, meeting logistics, and confidential information.

The role requires 10+ years supporting executive management, exceptional communication, and proficiency with MS Office and Google Suite; base salary range is disclosed with a discretionary bonus and comprehensive benefits.