Strategic Executive Assistant to C‑Suite (Hybrid)

Fellowes Brands; Itasca (IL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Annual incentive

Medical benefits

Job summary

Fellowes Brands in Itasca, IL seeks an Executive Administrative Assistant reporting to the Chief Operations Officer and supporting senior leaders with high‑level administrative tasks. You will manage calendars, coordinate complex domestic and international travel, draft executive communications, and track action items from leadership meetings.

This role requires independent decision‑making, confidentiality, cross‑functional collaboration, event oversight, and the mentorship of peers.

Qualifications

• 5+ years supporting C-level or senior executives.
• Bachelor’s degree or equivalent education & experience.
• Ability to make independent decisions with minimal supervision.
• Strong analytical, organizational, and strategic thinking.
• Excellent verbal and written communication.
• Advanced knowledge of Microsoft Office Suite.
• Proven ability to handle confidential information professionally.

Responsibilities

• Independently manage and optimize the executive calendar.
• Coordinate complex domestic and international travel with minimal oversight.
• Draft and edit high-impact executive communications.
• Document and track high-level action items from meetings.
• Prioritize incoming requests and resolve conflicts proactively.
• Anticipate executive needs and streamline workflows.
• Handle confidential information with integrity.
• Screen communications and delegate responsibilities.
• Collaborate with cross‑functional teams on strategic initiatives.
• Assist in the design and creation of executive presentations.
• Oversee events including planning, vendors, and budgets.
• Provide informal leadership to administrative peers.
• Make independent decisions in the executive’s absence.
• Lead special projects with discretion on policy and resources.

Skills

Executive support to C-level

Calendar management

Travel coordination

Discretion and judgment

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Fellowes Brands in Itasca, IL seeks an Executive Administrative Assistant reporting to the Chief Operations Officer and supporting senior leaders with high‑level administrative tasks. You will manage calendars, coordinate complex domestic and international travel, draft executive communications, and track action items from leadership meetings.

This role requires independent decision‑making, confidentiality, cross‑functional collaboration, event oversight, and the mentorship of peers.