Strategic Executive Assistant to C‑Suite

Fellowes Brands

Itasca (IL)

On-site

USD 80,000 - 90,000

Full time

3 days ago

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Job summary

Fellowes Brands in Itasca, IL is seeking an Executive Administrative Assistant to support the Chief Operations Officer and senior leaders. You will manage calendars, coordinate travel, draft correspondence, and help prepare presentations while handling confidential matters with discretion.

The role emphasizes proactive problem-solving, relationship-building, and aligning executive time with strategic priorities.

Qualifications

5+ years of experience supporting C-level or senior executives in a fast-paced, high-responsibility environment.
Bachelor’s degree or an equivalent combination of education and relevant experience.
Demonstrated ability to exercise sound judgment and make independent decisions.

Responsibilities

Proactively manage executive’s calendar, scheduling conferences, appointments, and meetings.
Handle all travel arrangements for executive(s).
Composes correspondence requiring knowledge of executive’s views and policy content.
Notes commitments made by executive during meetings and arranges for implementation.
Summarizes meeting content to assist executives and highlights important parts.
Anticipates ways to save executive time and manages confidential information.
Coordinate PCard expense administration and procurement-related activities.
Onboard new hires and manage onboarding logistics.
Coordinate special meetings and large company-wide events.