Strategic Executive Assistant to C-Level Leaders

Hollingsworth & Vose; Walpole (MA); Presencial; USD 40.000 - 57.000; Jornada completa

Descripción de la vacante

Hollingsworth & Vose is seeking an experienced Executive Assistant to support C-level executives in a fast-paced corporate environment in Massachusetts. The role emphasizes proactive calendar management, travel planning, and high-level project coordination.

Responsibilities include preparing presentations, coordinating events and trade shows, and maintaining confidential communications. Strong MS Office and SharePoint skills, plus Oracle ERP familiarity, are required.

Formación

• Associates Degree or equivalent work experience.
• 5–8 years in a corporate environment supporting C-level staff.
• Proactive, organized, ability to work with minimal supervision.
• Strong attention to detail and follow-up.
• Able to manage multiple projects with competing priorities.
• Excellent interpersonal skills to handle sensitive situations.
• Advanced knowledge of Microsoft Office products, including SharePoint.
• Familiar with Oracle Enterprise Application.

Responsabilidades

• Schedules and coordinates meetings, travel, and events for executives and executives' teams.
• Gathers and prepares information for leadership discussions and Board discussions.
• Develops and formats presentations, reports, and related documents.
• Organizes large volumes of information for easy access and retrieval.
• Responds to routine inquiries and escalates as needed.
• Processes expense reports and payments accurately and timely.
• Arrange international travel authorizations and visas.
• Lead planning for internal team events and trade shows.

Conocimientos

Proactive

Organizational skills

Interpersonal skills

Multitasking

Executive support

Educación

Associates Degree or equivalent

Herramientas

Microsoft Office

SharePoint

Oracle ERP

Descripción del empleo

Hollingsworth & Vose is seeking an experienced Executive Assistant to support C-level executives in a fast-paced corporate environment in Massachusetts. The role emphasizes proactive calendar management, travel planning, and high-level project coordination.

Responsibilities include preparing presentations, coordinating events and trade shows, and maintaining confidential communications. Strong MS Office and SharePoint skills, plus Oracle ERP familiarity, are required.