Strategic Executive Assistant to C-Suite Leader

American Equity; Des Moines (IA); On-site; USD 60,000 - 85,000; Full time

Job summary

American Equity is seeking an experienced Executive Assistant to support a member of the executive leadership team. You will exercise autonomy in managing schedules, travel, and correspondence, while coordinating projects and reporting progress.

Ideal candidates have a Bachelor's degree in Business Administration and at least five years of related experience, including three supporting C-suite executives. Proficiency in Microsoft Office, strong communication, and a professional presence are

Qualifications

• Bachelor's degree in Business Administration or related field with five years of progressively responsible related experience, including three years providing administrative, office and project support to C-suite level executives; or equivalent combination of education and experience.

Responsibilities

• Manages and maintains executive leader(s)’ calendars, schedules, appointments, and travel arrangements; prepares executives for daily schedule.
• Monitors, responds, and distributes incoming communications on behalf of the executive.
• Initiates, prepares and edits reports, correspondence, communications, presentations, and other documents using Microsoft Office applications PowerPoint, Excel and/or Word.
• Interacts professionally with external and internal staff at all levels; answers and manages incoming calls; receives and interacts with incoming visitors.
• Effectively maintains confidential information.
• Arranges and coordinates meetings and events, including preparing agendas, securing outside vendor assistance, meeting location, food/beverage orders, etc.
• Serves as the executive's delegate on select administrative matters such as OKR progress report requests, equipment or other purchases, expense report submission and approval, select vendor negotiation, etc.
• Assists with office and budget/expense management; reviews, processes and approves invoices and assists with expense management.
• Gathers and files project-related documentation; scans, files, and tracks projects; locates document files needed by other departments.
• Documents procedures and recommends and implements process and procedural efficiencies and improvements.
• Performs other related work as assigned.

Skills

MS Office

Outlook

Excel

PowerPoint

Communication

Organization

Confidentiality

Project management

Time management

Problem solving

Education

Bachelor's in Business Administration

Job description

American Equity is seeking an experienced Executive Assistant to support a member of the executive leadership team. You will exercise autonomy in managing schedules, travel, and correspondence, while coordinating projects and reporting progress.

Ideal candidates have a Bachelor's degree in Business Administration and at least five years of related experience, including three supporting C-suite executives. Proficiency in Microsoft Office, strong communication, and a professional presence are