Strategic Executive Assistant to C-Suite & ELT

Access Labs; North Palm Beach (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Access Medical Labs in Florida seeks an Executive Assistant to provide high-level administrative support to multiple ELT members. You will manage complex calendars, coordinate domestic and international travel, prepare reports and presentations, and handle confidential information with discretion.

The ideal candidate has 5+ years supporting senior executives, strong organizational and communication skills, and advanced MS Office proficiency.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Minimum of 5 years of experience supporting senior executives, C-suite leaders, or executive management teams.
• Experience supporting multiple executives simultaneously preferred.
• Exceptional organizational, planning, and time-management skills with the ability to prioritize competing demands.
• Strong written and verbal communication skills with professional business acumen.

Responsibilities

• Provide comprehensive administrative support to multiple ELT members, ensuring priorities and strategic initiatives remain on track.
• Manage complex calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare meeting agendas, presentations, reports, correspondence, and other business documents as necessary.
• Attend meetings as requested, record notes, track action items, and follow up to ensure completion.
• Serve as a liaison between executives, internal departments, clients, vendors, and external business partners.
• Screen, prioritize, and route incoming communications while exercising sound judgment and confidentiality.
• Assist with planning and coordination of leadership meetings, board meetings, department meetings, and company events.
• Organize and maintain confidential files, records, contracts, and executive documentation.
• Support special projects, research assignments, data collection, and analysis as directed by executive leadership.
• Track deadlines, deliverables, and key initiatives to ensure timely execution across departments.
• Process expense reports, invoices, purchase requests, and other administrative documentation as needed.
• Anticipate executive needs and proactively identify solutions to improve efficiency and productivity.
• Maintain strict confidentiality regarding financial, operational, strategic, personnel, and company information.
• Perform additional duties and special projects as assigned.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Organizational skills

MS Office

Education

Bachelor's degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Access Medical Labs in Florida seeks an Executive Assistant to provide high-level administrative support to multiple ELT members. You will manage complex calendars, coordinate domestic and international travel, prepare reports and presentations, and handle confidential information with discretion.

The ideal candidate has 5+ years supporting senior executives, strong organizational and communication skills, and advanced MS Office proficiency.