Strategic Executive Assistant to Leadership

Lower Keys Medical Center; Key West (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Lower Keys Medical Center in Key West, FL is seeking an Executive Assistant to provide comprehensive administrative support to department leaders. The role manages calendars, coordinates travel, drafts agendas, and records minutes, helping ensure efficient operations and professional communication across teams.

The ideal candidate has 3–5 years of executive support experience, an associate degree, and strong proficiency with the Microsoft Office suite.

Qualifications

• Associate degree in business or healthcare admin preferred.
• 3-5 years of administrative or executive support experience.
• Experience in healthcare or facility setting preferred.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel for department leaders.
• Prepares for meetings by drafting agendas, compiling materials, and recording minutes.
• Maintains organized systems for documents, correspondence, and records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed.
• Assists in compiling data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and operational needs to ensure smooth workflow.
• Supports policy updates and communicates changes to staff.
• Handles confidential and sensitive information with discretion.
• Acts as liaison between department leaders, staff and external stakeholders.

Skills

MS Office

Org & Time Mgmt

Comm Skills

Confidentiality

Interpersonal Skills

Problem Solving

Education

Associate Degree in Admin

Job description

Lower Keys Medical Center in Key West, FL is seeking an Executive Assistant to provide comprehensive administrative support to department leaders. The role manages calendars, coordinates travel, drafts agendas, and records minutes, helping ensure efficient operations and professional communication across teams.

The ideal candidate has 3–5 years of executive support experience, an associate degree, and strong proficiency with the Microsoft Office suite.