Medical Executive Assistant to C‑Suite Leaders

Physician-Care-Centers-1; West Palm Beach (FL); On-site; USD 29,000 - 32,000; Full time

Job summary

Physician-Care-Centers-1 in West Palm Beach, FL is seeking a Medical Executive Assistant to provide high-level administrative and operational support to the CEO, President, and Directors. This role serves as a trusted liaison between executives, physicians, staff, vendors, and external partners while ensuring smooth day-to-day operations in our corporate office.

The ideal candidate is highly organized, proactive, and discreet, with 3–5 years of executive support experience, healthcare

Qualifications

• 3–5 years of executive administrative experience, preferably in healthcare.
• Experience supporting C-suite executives is strongly preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite.
• Experience with EMR/EHR systems is a plus.

Responsibilities

• Provide comprehensive administrative support to the CEO, President, and executive leadership team.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Coordinate and prepare meeting agendas, presentations, reports, and meeting materials.
• Record meeting minutes and follow up on assigned action items.
• Screen and prioritize phone calls, emails, and correspondence.
• Draft, proofread, and distribute professional communications, letters, and reports.
• Coordinate executive meetings, board meetings, physician meetings, and special events.
• Assist with corporate projects and strategic initiatives from planning through completion.
• Maintain confidential executive files, contracts, and corporate records.
• Serve as a liaison between executives, department directors, physicians, and outside organizations.
• Track deadlines, projects, and deliverables to ensure timely completion.
• Assist with credentialing documentation, regulatory paperwork, and healthcare compliance documentation as needed.
• Coordinate vendor communications and maintain professional business relationships.
• Monitor office supplies and coordinate purchasing for the corporate office.
• Support onboarding activities for executive-level employees and leadership.
• Organize travel itineraries, expense reports, and reimbursement documentation.
• Assist with preparation of budgets, operational reports, and executive dashboards.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative and operational duties as assigned by executive leadership.

Skills

Executive calendar management

Project coordination

Corporate communications

Healthcare compliance awareness

Meeting and event coordination

Time management

Professional discretion

Education

Bachelor's or Associate's degree in Business Administration/Healthcare Administration

Tools

Microsoft Office

EMR/EHR systems

Job description

Physician-Care-Centers-1 in West Palm Beach, FL is seeking a Medical Executive Assistant to provide high-level administrative and operational support to the CEO, President, and Directors. This role serves as a trusted liaison between executives, physicians, staff, vendors, and external partners while ensuring smooth day-to-day operations in our corporate office.

The ideal candidate is highly organized, proactive, and discreet, with 3–5 years of executive support experience, healthcare